---
title: "How do I add users to my site and expire users?"
date: "2025-01-09T14:19:33+00:00"
summary:
image:
type: "page"
url: "/acquia-dam/how-do-i-add-users-my-site-and-expire-users"
id: "b849cc91-e793-4134-848f-d601ec497356"
---

Table of contents will be added

As an Acquia DAM admin, you can add and remove users from your site, search for users based on specific information, and export data about users from the User administration page in the Admin app.  
  
As a best practice, you may want to set up a reminder to audit users at regular intervals throughout the year, especially if your site subscription has a user limit. The [Insights](/acquia-dam/what-insights-what-can-it-be-used "What is Insights? What can it be used for?") app provides a visual picture of site use by role.

Create new users
----------------

You can create new users when you give new locations or departments access to your site or when they join your organization. To add new users:

1.  Click **User administration** under User Settings in the left navigation.
2.  Click **Create user**.
3.  Complete any required information, including the user's email address and first and last name. Choose the [roles](How-do-I-create-roles) the user should be in as well as if the user or their password should expire in a certain number of days. Set a password for them to log in with (they'll be required to change it after they first log in) and check **Send email notification** so they'll be notified when their account has been created. Note that when setting a password, you can reuse the same password for every user you create.
4.  Click **Create**.

![Add a new user to your site from the User Administration page in the Admin app.](https://acquia.widen.net/content/97944886-1e7f-4822-a4de-d769a4bc2394/web/ka0Pb0000006q7B00N6g00000WDN1a0EM6g000005Lvqm.png)

Edit user information
---------------------

Edit details about a user, their roles, or password settings by clicking Edit on the User Administration page. Change information for users individually by clicking Edit for a user or in a batch by checking the box next to multiple usernames, then clicking Edit. You can also [edit default user settings](/acquia-dam/can-i-edit-default-user-settings "Can I edit default user settings?").

![Select users, then edit their account settings, security, and preferences.](https://acquia.widen.net/content/31741876-9d1c-40fc-937c-9ff36ffae1fd/web/ka0Pb0000006q7B00N6g00000WDN1a0EM6g000005LvrP.png)

When editing in a batch, update the date the user's account should expire or the number of days their passwords will expire in, roles, and any preferences.

![Edit account settings, security, and preferences for multiple users at one time.](https://acquia.widen.net/content/0100eed7-687c-4dd4-ae9c-1425b5b580bd/web/ka0Pb0000006q7B00N6g00000WDN1a0EM6g000005LvrQ.png)

### _Expire users_

When editing users, you can set an expiration date for when a user or users should no longer be able to log in to your site. Note that expired users are considered users and count against the total number of licenses for your site. You'll want to [delete expired users](How-do-I-search-for-deleted-users) so they're not counted against the number of licenses.  
  
Past engagement with assets, including the asset history and insights data, will still be included in the site for expired users.  
  
If you use a single sign-on (SSO) for users to access the DAM, you'll see shortened user settings on the User Administration page and will need to expire and delete users through the SSO.

Advanced search for users
-------------------------

With the advanced search option on the User administration page, you can easily search for users by things like country, email, last login date, name, registration code, and role. To perform an advanced search to find users with specific information from the User Administration page:

1.  Click **Advanced**.
2.  Select the checkbox next to the desired search field on the left. To help narrow the search further, select multiple boxes to search more than one field.
3.  Click **Search****.**

![Use the advanced search in the User Administration page to find users by things like country, role, email, registration code, and more.](https://acquia.widen.net/content/d1f63c7b-03a9-4e86-873a-e00b8454700d/web/ka0Pb0000006q7B00N6g00000WDN1a0EM6g000005Lvql.png)

Export user data
----------------

You can also create an export of all user details for users listed on the User Administration page or from the advanced search for users. Up to 20,000 rows of user information can be exported.  
  
After you create an export, click the link in the notification to be taken to the [Exports page](Where-can-I-export-from-in-the-Acquia-DAM) to download the export when it's available. If you've enabled [alerts and email notifications](/acquia-dam/admin-what-alerts-or-email-notifications-can-i-get "As an admin, what alerts or email notifications can I get?"), you'll receive notification when the export is ready. To review and sort data, download the export and open the file.  
  
To export all user details, click the Export button on the right side of the page.

![Export user data by selecting Export on the User Administration page.](https://acquia.widen.net/content/889bf989-6782-4d45-966e-c9980aeba011/web/ka0Pb0000006q7B00N6g00000WDN1a0EM6g000005LvrN.png)

Name the export, then click Export.

![Enter a title for the export summary, then click Export.](https://acquia.widen.net/content/d2be2972-bf84-4a55-9dfb-dadb2533a262/web/ka0Pb0000006q7B00N6g00000WDN1a0EM6g000005LvrO.png)

### _Export from advanced search_

To export from the advanced search, select the information you want to see in the export following the process outlined above, complete the requested details, then click Export from the search results.  
  

![Export advanced results from the User Administration page.](https://acquia.widen.net/content/2da39c7d-bbae-4d78-97ee-806b351c716d/web/ka0Pb0000006q7B00N6g00000WDN1a0EM6g000005Lvqk.png)