--- title: "How do I collect intended use?" date: "2025-01-09T14:27:12+00:00" summary: "Streamline asset management by collecting intended use data. Learn how to enable this feature, customize options, and gain valuable insights into asset usage across your organization." image: type: "page" url: "/acquia-dam/how-do-i-collect-intended-use" id: "d6948040-7275-41a3-be84-162b1d102c59" --- Table of contents will be added If you have enabled one or more of the Intended Use features, your users will be prompted to indicate how they plan to use assets before they are [downloaded](How-do-I-download-assets) or [shared](How-do-I-share-assets). Intended use, along with email addresses for someone not logged in to your site, can be collected when the features are enabled. Collecting intended use and email addresses allows you to not only see assets that are downloaded and shared but also provides visibility into how those assets are being used - specifically, who is downloading and sharing them and for what purpose. Note that collecting intended use is not available in the mobile app. Intended use options span from print to emails to presentations to website placement. An “other” option is available, with additional space to explain an asset's use. Users can enter up to 255 characters to describe the intended use. You can also create intended use options in the Admin app.   ![Create or rename intended use values on the Intended Use page in the Admin app.](https://acquia.widen.net/content/ef4f6696-f8c2-4f71-a579-43b56faf01e7/web/ka0Pb0000006qaD00N6g00000WDN1a0EM6g000005LvrW.png) The intended use users initially select is saved and applied to all assets they subsequently download or share. They can change the intended use at any time. When users or someone who isn't logged in to the site download or share a batch of assets, the intended use selected applies to all assets in the batch. If a [EULA](/acquia-dam/can-eulas-be-used-my-site "Can EULAs be used on my site?") is configured before assets are downloaded or shared, it will be presented.  Refer to intended use data, including how assets are used and by whom. To access this data, export [reports in the Insights](/acquia-dam/what-are-reports-insights-app "What are reports in the Insights app?") app or refer to [asset insights.](/acquia-dam/how-do-i-export-asset-insights "How do I export in asset insights?") Email address and intended use ------------------------------ Email addresses _and_ intended use can be collected from someone who isn't logged in to your site and others who: * Download or share assets from a [portal](How-do-I-collect-intended-use-in-a-portal) * Download or share assets from a [collection share page](/acquia-dam/how-do-i-create-collection-share-pages "How do I create collection share pages?") * Download a single or all assets from an [order pickup page](/acquia-dam/what-will-i-see-order-pickup-page "What will I see on the order pickup page?") Users will not be asked to fill out their email address for intended use if they are logged in to the site because their credentials are collected at the time they log in. On collection share pages and order pickup pages, the request for intended use displays only the first time users download a single or all assets ### _Intended use on portals_ ![assets in a portal with the intended use modal displayed and email selected](https://acquia.widen.net/content/f81ebc7e-f2fc-4d4b-ad6a-0a511200c847/web/ka0Pb0000006qaD00N6g00000WDN1a0EM6g000005LvrS.png) ### _Intended use on collection share pages_ ![Select an intended use when you're downloading from a collection share page.](https://acquia.widen.net/content/153dcce4-60a2-45b5-bc17-2b7e308e88cb/web/ka0Pb0000006qaD00N6g00000WDN1a0EM6g000005LvrV.png) ### _Intended use on the pickup page_ ![Select an intended use when you're downloading an asset from the order pickup page.](https://acquia.widen.net/content/52a0a8d3-93a4-4b06-9da5-3c0f4de4d512/web/ka0Pb0000006qaD00N6g00000WDN1a0EM6g000005LvrX.png) Intended use only -------------------- Intended use only can be collected when users who are logged into the site: * Download or share assets from within the site * Download a single or all assets from the order pickup page ### _Intended use at download_ ![Select an intended use when you download assets.](https://acquia.widen.net/content/64ffcc29-472b-4378-a1b2-51237627ae55/web/ka0Pb0000006qaD00N6g00000WDN1a0EM6g000005LvrU.png) ### _Intended use when sharing_ ![Select an intended use when sharing assets.](https://acquia.widen.net/content/7ea47a70-44f3-459b-9497-4b62d52867cb/web/ka0Pb0000006qaD00N6g00000WDN1a0EM6g000005LvrT.png) Create intended use options --------------------------- Default intended use options display on the Intended Use page under Order Settings in the Admin app. From this page, you can also create your own options. There is no limit to the number of intended use options you can create. Options display alphabetically both on the Intended Use page and in dropdowns for users. The "other" option, if enabled, will always display last. Rename or disable intended use options at any time on the Intended Use page. Options cannot be deleted. Note that renaming an intended use option may skew Quick Insights and asset insights data. Intended use features --------------------- Notification will display at the top of the Intended Use page in the Admin app if intended use features are off. Enable or disable these intended use features at any time on the [Features page](What-are-the-available-features-and-their-permissions): * Collect Intended Use on External Collections * Collect Intended Use on Order Pickup * Collect Intended Use Within Site