---
title: "Managing workflows"
date: "2025-07-25T11:01:10+00:00"
summary: "Learn to create, edit, and manage Drupal workflows. Step-by-step guide for adding states, transitions, and associating with content types."
image:
type: "page"
url: "/acquia-source/managing-workflows"
id: "7f50035a-300a-40bc-82d1-013df724d40c"
---

Creating or editing a workflow
------------------------------

Use the following steps to create or edit a workflow:

1.  [Access your site](/node/69836#access-a-site).
    
2.  In the left sidebar, click **Configuration** > **Workflow** > **Workflows**.
3.  On the Workflows page, do one of the following:
    *   To add a workflow, click **Add workflow**, enter a descriptive label, and click **Save**.
    *   To edit a workflow, click **Edit** besides the workflow name.
4.  Configure the workflow settings based on your requirements.
5.  Click **Save**.

Adding a state to a workflow
----------------------------

Use the following steps to add a state to a workflow:

1.  On the Edit workflow page, locate the States area.
2.  Click **Add a new state**.
3.  In the **State label** field, enter a name for the state.
    
    For example, **Draft**, **Review**, or **Published**.
    
4.  Enable the **Published** toggle if the content should be published when it reaches this state.
5.  Enable the **Default revisions** toggle if the content should be made the default revision when it reaches this state. This is implied for published states.
6.  Click **Save**.
7.  Set the state order to reflect logical progression.
8.  Click **Save**.
    

Add a transition to a workflow
------------------------------

Use the following steps to add a transition to a workflow:

1.  On the Edit workflow page, locate the Transitions area.
2.  Click **Add a new transition**.
3.  In the **Transition label** field, enter a name for the transition.
    
    For example, **Submit for review**, **Approve**, and **Publish**.
    
4.  In **From** and **To** sections, select the states this transition can move.
    
    This defines how content can move between states.
    
5.  Click **Save**.

Associating a workflow with a content type
------------------------------------------

Use the following steps to associate a workflow with a specific content type:

1.  In the left sidebar, click **Structure** > **Content types**.
2.  Select the content type that you want to modify.
3.  Scroll down the page and click the **Workflow** tab.
4.  Select the workflow that you want to apply.
5.  Click **Save**.
    
    After associating the workflow, all content of that type follows the designated workflow.