Information for: DEVELOPERS   PARTNERS

Working with teams

You can organize the users who work to develop and manage your applications into teams and then assign each team to one or more applications in your organization. When you invite a user to be a member of a team, you assign a role to the member. When you assign a team to an application, the users on the team can exercise the permissions of their roles for that application. Users can belong to more than one team. A team can govern access to more than one application, and an application can have more than one team assigned to it. Teams exist within an organization and can’t be assigned to applications within a different organization.

To work with your organization’s teams, sign in to the Cloud Platform user interface and access the Manage page.

Roles for team management

Acquia’s roles and permissions system controls the Manage page. To take any of these actions, your user account must be assigned the appropriate role. By default, an Administrator can create and change teams, and a Team lead or an Administrator can add users to a team or remove users from a team.

On the Teams page, the following actions are available:

Viewing teams

  1. Sign in to the Cloud Platform user interface and click Manage in the top menu.

  2. Select your organization.

    Information cards on the Team Management page

    The Organizations > Team Management page displays the following cards in the top section:

    • My Information: Displays your user ID. If you’re an organization owner or admin, the system displays the Details section that lists the role you have in the organization. Otherwise, the Membership section displays the role you have on your teams in the organization.
    • Administrators: Displays the organization’s Owner and Administrators. To create a team or perform other actions that require the Owner or Administrator role, contact the users listed in this card. The system also displays the email addresses for all the users listed in this card.
    • Team Administrators: Displays the users who can change permissions for your teams. To invite a user to a team or to get different roles or permissions than the one you currently have, contact the users listed in this card. The system also displays the email addresses for all the users listed in this card.

    The following tabs appear in the bottom section of the Team Management page:

    • Members: Displays all users who are active members of teams in this organization, together with the team name and role. The Members tab also displays the user name and email address of all team members. You can invite new members, remove members, and change roles. You can also view pending team invitations that haven’t been accepted yet. For more details, see Managing team members.
    • Teams: Displays all the teams in this organization, together with the applications assigned to each team, and its members. The Teams tab also displays the user name and email address of all team members. You can create a team, rename or remove a team, or assign applications to a team.
    • Applications: Displays all applications in the organization, together with the teams assigned to each application. This view is an alternate view of the Teams page, organized by application rather than by team. You can assign a team to an application.

Creating, renaming, or removing a team

The Owner or Administrator for an organization can create a new team, or rename or remove an existing team.

Creating a team

To create a new team:

  1. Sign in to the Cloud Platform user interface and select Manage in the top menu.
  2. Select your organization.
  3. Click Team Management > Teams.
  4. Select Create team.
  5. In the Team Name field, enter a descriptive name for the team, and select Add Team.

After you create a team, assign applications to the team and invite members to the team. Give each member the role appropriate for the applications the team will be working on.

Renaming a team

To rename a team:

  1. On the Teams page, click the team’s Rename link.
  2. Enter the new name for the team, and click Rename.

Removing a team

To remove (delete) a team from an organization:

  1. On the Teams page, select the team’s Remove link.
  2. In the confirmation dialog box, select Remove Team.

Cloud Platform deletes the team.

The team members lose access to any applications they had access to through their team membership, but their Acquia accounts are otherwise unaffected. These users may still have access to those applications, if they remain members of teams that also still have access to those applications.

Adding an application to a team

Before members of a team can use their roles to work on an application, you must assign the application to the team. You can assign applications either on the Team management > Teams page, or on the Teams > Applications page. To assign applications to a team on the Teams > Teams page, complete the following steps:

  1. Sign in to the Cloud Platform user interface and select Manage in the top menu.

  2. Select your organization.

  3. Click Team Management > Teams.

  4. Select the team’s Assign Apps link.

    Assign apps link

    The Assign applications dialog box displays all the applications in the organization.

  5. Select any applications you want to assign to the team and clear the check box for any applications you want to remove from the team. To filter applications by name, enter text in the Filter Applications field.

  6. Select Continue.

    Assign applications to a team

  7. In the confirmation dialog box, review the applications to be assigned to the team and select Assign Applications.

Each member of the team can now access the applications assigned to the team, with their assigned team roles.

Reviewing team and application assignments

On the Team Management > Applications page, you can view all the applications in the organization, together with the teams assigned to each application. If you have many applications, you can use the Filter by application field to limit which applications display. You can also assign teams to an application.

To assign a team to an application from the Team Management > Applications page:

  1. Select the application’s Assign teams link.
  2. Select the teams you want to assign to this application and select Continue.
  3. In the confirmation dialog box, select Assign Teams.