Browsing the asset library¶

You can browse through the system two ways:

• Thumbnails - Double click the folder and asset thumbnails.

• Folder Tree - Use the folder tree on the left side of the screen to navigate the folders.

Basic search¶

Search across all metadata fields such as keywords and descriptions by entering the term in the Search field, and then clicking the icon.

You can narrow your search results to a specific folder by first selecting it in the Folder Tree.

Facets¶

To filter search results, select the checkbox for the value that you want to narrow your results to.

For example, if you are only looking for video assets, select the Audio/Video checkbox for the File Type facet.

Click More to view the additional values for a facet.

Downloading assets¶

You can download a single asset or a group of assets.

1. Select one or more assets that you want to download.

2. Click Download on the actions toolbar.

3. Set the desired presets.

4. Click Submit.

Desired presets¶

You can convert assets upon download by choosing a desired preset configured by the system admin or creating your own custom preset.

To create a custom preset, complete the following steps:

1. Choose Custom from the desired preset.

2. Select the File Format from the list.

3. Set the resolution, dimensions, and color space as needed. If left blank, the file will retain its original setting when downloaded.

4. If you want to save the preset for future use, select the Save these settings checkbox, and then enter a name for the setting.

Sharing an email link¶

You can send fellow users a link to an asset. The recipient will be prompted to sign in before viewing the asset.

1. Click the share icon on the asset details page.

2. Click Email Link.

3. Enter the email address of the recipient. If you are sending to multiple recipients, separate their email addresses with a comma.

4. You can also include an optional subject and message.

5. Click Send.

Email download¶

You can send an asset download link to any email address. The recipient will not be prompted to sign in before downloading the asset, but you will need permission to download the asset in order to email the download link.

1. Click the share icon on the asset details page.

2. Click Email Download.

3. Enter the email address of the recipient. If you are sending to multiple recipients, separate their emails with a comma.

4. Set the Download Expiration to set a date for the download link to expire.

5. If the asset should be converted upon download, update the Download size.

6. You can also include an optional subject and message.

7. Click Send.

Creating a lightbox¶

1. Click the lightbox icon in the top navigation.

2. Click Create a lightbox.

3. Enter the name, project (optional), and description (optional).

4. Click Save.

To view a lightbox, click the lightbox icon in the top navigation, and then click the lightbox that you want to view.

Adding assets to a lightbox¶

There are two ways to add assets to a lightbox:

• Point to an asset that you want to add, and then click the asset thumbnail.

• Select one or more assets that you want to add, and then click Add to Lightbox on the actions toolbar.

Removing assets from a lightbox¶

There are two ways to remove assets from a lightbox:

• Click the thumbnail to remove assets from your active lightbox.

• From the lightbox view, select one or more assets that you want to remove, click Lightbox actions, and then click Remove Assets.

Collaborating¶

You can invite other users to add comments and modify the lightbox.

1. In the lightbox view, click the number in the left column next to Collaborators.

2. Enter one or more email addresses and a message (optional).

3. If you want the recipients to be able to modify the lightbox, select the These users can modify checkbox. This gives recipients permission to edit lightbox information, and add and remove assets.

4. Click Share.

Commenting¶

You can add comments to the lightbox or individual assets.

• Lightbox comment - Add the comment in the Add your comment field in the left column of the lightbox view.

• Asset comment - In the lightbox view, click the asset, and then write your comment in the Type your comment field in the right column. Assets with comments will display a talk bubble icon displaying the number of comments. These comments will only be visible to collaborators added to the lightbox.

By default, users will receive an in-system notification and email when a collaborator comments or modifies a lightbox because they will be watching it.

Configure¶

Notifications enable users to receive an in-system alert or email notification on certain types of actions performed to assets, folders and/or lightboxes.

To configure how and when notifications and alerts are received, complete the following steps:

1. Click the profile icon on the right side of the top navigation.

2. Click Profile.

3. Under the Account Settings at the bottom of the profile page, click Notification Settings.

4. Place a checkmark next to each notification indicating whether you want to receive an alert, email or both.

5. To receive notifications and alerts, you must also be watching a folder or an asset. Place a checkmark next to any types of assets you would like to automatically watch.

6. Click Save.

Watching¶

To receive notifications, you must be watching the lightbox, folder or asset.

1. Select the lightbox, folder, or asset.

2. Click the watch icon.