Obtaining notifications and alerts

You can obtain notifications for asset-related activities — such as new assets uploaded, new versions added, and assets expiring — by using the watch and notifications functions in Acquia DAM. This ensures that you are always aware of and using the latest approved assets.

Each user can configure the types of notifications they want to receive and how they want to receive them.

Types of notifications and alerts

You can choose to receive notifications for the following actions:

  • Asset is created
  • Asset is moved
  • Asset is deleted
  • A new version is created
  • An asset expires
  • An asset is modified
  • A comment is added
  • A Lightbox is updated

Managing your asset watch settings

To enable or disable a watch on particular assets, folders, or lightboxes, complete the following steps:

  1. Sign in to Acquia DAM.
  2. Select the asset(s), folder(s), or lightbox.
  3. In the asset details panel, click the watch icon Watch to toggle its watch status.
    • Watch - Asset is being watched
    • Unwatched - Asset is not being watched

To watch certain assets, refer to the following section.

Configuring notifications and alerts

To configure the notifications and alerts that Acquia DAM generates based on asset or lightbox events,
complete the following steps:

  1. Sign in to Acquia DAM.
  2. Click the bell icon Bell icon in the bottom-right toolbar, and then click View all.
  3. Click Change Settings.
  4. Select the check box in the corresponding column for each action to receive an in-system alert, email, or both. Alerts display both on the Acquia DAM homepage and in the notification panel, which can be found by clicking the bell icon Bell icon.
  5. To watch groups of assets, in the Watch assets if section, select from the following options:
    • I uploaded them - Assets that you upload
    • I downloaded them - Assets that you download
    • All assets
  6. Click Save.

Notification settings

To watch individual assets or folders, click the watch icon.

Notification watch

Setting admin-specific alerts

In addition to the above notifications, admins can choose to receive additional alerts — such as when a new user registers or when someone downloads an asset. For more information about these alerts, see Configuring your Acquia DAM system preferences.

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