Information for: DEVELOPERS   PARTNERS

Acquia DAM reports

In Acquia DAM, you can view reports which display who is using your DAM, what actions have been taken, and more. Reports provide the data you need to optimize your investment and your assets.

The majority of reports are available to admins only.

Note

Deleting a user will remove their information from the tracker reports, but will not remove any assets they uploaded from the system.

This page covers the following reports:

To begin:

  • Click Reports in the top navigation to access reports.
  • Click the Reports icon reports icon in the left navigation to open or close the menu.

Download Tracker

This report provides information about asset downloads, including what users have downloaded and when.

Click the search icon search reports icon to switch the report to the detailed view.

The report and detailed view shows the following:

  • Download ID – The unique ID number for the asset or batch download.
  • Downloaded By – The user who downloaded the asset.
  • Company – The organization of the person who downloaded the asset.
  • Email – The email address of the user.
  • Number of Assets – The number of assets downloaded (click to view all assets downloaded per Download ID).
  • Date Downloaded – The date on which the download occurred.
  • Preview – A thumbnail preview of the asset (click to open asset details).
  • Downloaded As – The file format the asset was downloaded in.
  • Filename – The name of the asset (click to open the asset details page).

Additional options:

  • export reports icon – Generate a CSV (comma-separated value) report in Excel.
  • sort report icon – Filter results and sort column by ascending or descending order.
  • filter reports icon – Located next to Date Downloaded, narrows your search by specific dates.
  • Return reports icon – Return to the previous list view.
  • Use the search to locate specific items.
  • Click any thumbnail under Preview or Filename to view Asset Details.
  • Click an asset’s Download ID or Number of Assets to view thumbnails.

Request Manager

This report outlines who is requesting permission to download assets and lets you approve or deny those requests individually or in batches.

This report is available to admins and contributors who are listed as the user where download requests should be sent to at a folder level. See Managing folders.

The report shows the following:

  • Preview – A thumbnail preview of the asset that can be clicked to open asset details.
  • Batch ID – The unique ID for the download request.
  • Filename – The name of the asset (click to open the asset details page).
  • Requested By – The user making the download request.
  • Email – The email address of the user.
  • Date Requested – The date the download was requested.
  • Status – Indicates if the request is pending, approved or denied.

Respond to download requests:

  1. Click the report settings icon Report settings icon, and then select approve or decline.
  2. Enter an optional comment.
  3. Click OK.

Additional options:

  • Select the box next to requests to select.
  • select report icon – Select all.
  • export reports icon – Generate a CSV report in Excel.
  • sort report icon – Filter results and sort column by ascending or descending order.
  • filter reports icon – Limit search range with drop-down menu options from Date Requested or Status.
  • Click Clear to reset field.
  • Use the search to locate specific items.

Upload Tracker

This report gives information on asset uploads, including what users are uploading and when.

Click the search icon search reports icon to switch the report to the detailed view. The report and detailed view shows the following:

  • Upload ID – The unique ID number for the asset or batch upload.
  • Uploaded By – The user who uploaded the asset.
  • Company – The organization of the person who uploaded the asset.
  • Email – The email address of the user.
  • Number of Assets – The number of assets uploaded (click to view all assets uploaded per Upload ID).
  • Date Uploaded – The date on which the upload occurred.
  • Preview – A thumbnail preview of the asset (click to open) asset details.
  • Filename – The name of the asset (click to open the asset details page).

Additional options:

  • Export reports export reports icon – Generate a CSV report in Excel.
  • Sort reports sort report icon – Filter results and sort column by ascending or descending order.
  • Filter reports filter reports icon – Narrow search by specific dates next to Date Uploaded.
  • Return Return reports icon – Return to the previous list view.
  • Use the search to locate specific items.
  • Click any thumbnail under Preview or Filename to view Asset Details.
  • Click an asset’s Upload ID or Number of Assets to view thumbnails.

Login Tracker

This report allows you to view login activity by individual user.

The report shows the following:

  • Name – The first and last name of the user.
  • Username – The login name of the user.
  • Email – The email address of the user.
  • Authentication – Indicates how the user signed in:
    • Basic – The user signed in using their credentials from the login page.
    • Central – The user signed in from the central login.
    • LDAP – The user signed in using their LDAP credentials.
    • SAML – The user signed in using their SAML credentials.
  • IP Address – The IP address of the user.
  • Date Logged In – Date of the user’s sign-in.

Additional options:

  • Export report export reports icon – Generate a CSV report in Excel.
  • Sort report sort report icon – Filter results and sort column by ascending or descending order.
  • Filter reports filter reports icon – Narrow search by specific dates from Date Logged.

Diskspace Usage By Time

This report shows how much total diskspace is being used in gigabytes (GB), by time.

  • Bar chart Open the bar chart – See chart view.
  • List view Open the list view – See list view.
  • View Daily, Monthly, or select a date range.
    Disk space over time chart
  • Point to the chart view to see a specific day’s or month’s usage.
  • Download Download an image of the chart – Download an image of the chart. Select the format from the list: PNG, JPEG, PDF, or SVG.
  • Minimize the chart – Minimize the chart.
  • Generate a report – Generate a CSV report in Excel.

Uploads and Downloads By Time

Upload, Download, and Login reports show how many total uploads or downloads have occurred by time.

  • Open the bar chart – See chart view.
  • Open the list view – See list view.
  • View Daily, Monthly, or select a date range.
    Asset uploads graph

Note

The chart will be similar for Download and Login.

  • Point to the chart view to see a specific day or month’s usage.
  • Download Download an image of the chart – Download an image of the chart. Select the format from the list: PNG, JPEG, PDF, or SVG.
  • Asset bar Minimize the asset chart – Minimize chart.
  • Generate CSV Generate a report – Generate a CSV report in Excel.

Publish Schedule

This report shows when assets have been scheduled to be published to social media channels and to Brand Connect portals.

The report shows the following:

  • ID – The unique ID number for the scheduled publish.
  • Channel – Where the asset is scheduled to be published. This can include the Brand Connect portal, or Facebook, Twitter, or YouTube.
  • Published By – The user who scheduled the publish date.
  • Preview – A thumbnail preview of the asset (click to open asset details).
  • Name – Name of the asset.
  • Status – Indicates if the asset has been published, is scheduled to publish, failed to publish, or was canceled.
  • Created Date – The date when the publish was scheduled.
  • Scheduled Date – The date the asset is scheduled to publish.
  • Published Date – The date the asset was published.

Additional options:

  • Sort reports sort report icon – Filter results and sort column by ascending or descending order.
  • Click on any thumbnail under Preview or title under Name to view Asset Details.
  • Report settings Report settings icon – Edit or delete the scheduled publish date.

Most Downloaded Assets

This report shows a roster of assets ranked in order of how many times it has been downloaded within a specific time period. Assets with the same number of downloads are ordered by creation date.

The report shows the following:

  • Rank – The order of the asset.
  • Preview – A thumbnail preview of the asset that can be clicked to open asset details.
  • File Nam – The name of the asset (click to open the asset details page).
  • Folder Name – The name of the asset’s folder (click to view the folder).
  • Created Date – The date the asset was created.
  • Count – How many times the asset has been downloaded. Click the number to view information on who downloaded the asset.

Additional options:

  • Export report export reports icon – Generate a CSV report in Excel.
  • Narrow search by date using Start Date and End Date fields.
  • Click any thumbnail under Preview or Filename to view Asset Details.
  • Click an asset’s Count number to view information about who downloaded the asset.
  • Sort by count Sort by count – Change the order from most downloaded to least downloaded.

Embeddable Downloads

This report shows you information about embeddable downloads. Embeddable downloads are available to customers on the Enterprise subscription plan. Read more about Embeddable: Downloads.

The report shows the following:

  • Created by – The user who created the embeddable download.
  • Preview – A thumbnail preview of the asset (click to open asset details).
  • Filename – Name of the asset embedded (click to open the asset details page).
  • URL link lives at – The link where the embed lives.
  • Number of downloads – Total number of time the asset has been downloaded from where it is embedded.

Additional options:

  • sort report icon – Filter results and sort column by ascending or descending order.
  • Click any thumbnail under Preview or title under Name to view Asset Details.
  • Number of downloads – Change order from most downloaded to least downloaded.