Download Rules give Acquia DAM Classic admins control over which assets are downloadable by configuring rules based on metadata, download-request form responses, and groups of users. This makes it easy for approved users to access assets, and keeps restricted assets out of the hands of unapproved users.
Let’s say that you have a folder with images from a photo shoot. These may be downloaded freely except for two images featuring a particular person. These two images require approval prior to download.
A download rule makes this possible. First, you will must distinguish
which assets require approval from those that may be freely downloaded.
You may manage this through a metadata field. In this case, we have
created a metadata field called Download Rules
and tagged the two
restricted images with Requires Approval
and the rest of the images
with May Be Downloaded
.
Here’s what the download rule could look like:
Let’s change the scenario a bit: now the two restricted images may be downloaded and used for editorial purposes only by the Superfly Employees group. If a user from this group needs to download it for anything other than editorial purposes, they must still get approval.
You can set up this approval process by asking how the asset will be used in a Download Request form. After creating a custom field titled How will this asset be used, you may give the user the option to choose Editorial, Marketing, or Other. See Creating custom fields and forms for more information.
Using the previous scenario, let’s say that the Agency group may not download the two restricted assets at all, regardless of their response on the download-request form.