Information for:

This feature is available only to Acquia DAM Professional subscribers.

Download Rules give Acquia DAM admins control over which assets are downloadable by configuring rules based on metadata, download-request form responses, and groups of users. This makes it easy for approved users to access assets, and keeps restricted assets out of the hands of unapproved users.

2. Click the gear in the top navigation panel, and then click System Preferences.

1. Click settings underneath the top navigation panel.
2. Create a name for your rule.
3. Select in the rule conditions from the menus. Be sure to select from left to right, as menu options will change based on previous selections.
4. You can create multiple conditions for the rule using the following options:
• OR - Make the rule apply to more criteria
• AND - Make the rule apply to fewer criteria
5. To remove a condition, point to the condition’s menus, and then click the trashcan icon to the right of the menus.
6. Select the rule action under Run this action.
7. Click Save.

• Drag and drop rules by the icon to change the hierarchy of rules.
• Click the icon under Actions to edit or delete a rule.

• Rules are applied in order from top to bottom.
• Once conditions in a rule are met and the rule is applied, all subsequent rules are ignored.
• If no rules apply, the group and folder download permissions will be used.

Let’s say that you have a folder with images from a photo shoot. These may be downloaded freely except for two images featuring a particular person. These two images require approval prior to download.

A download rule makes this possible. First, you will must distinguish which assets require approval from those that may be freely downloaded. You may manage this through a metadata field. In this case, we have created a metadata field called Download Rules and tagged the two restricted images with Requires Approval and the rest of the images with May Be Downloaded.