Because different users of Acquia DAM Classic require different levels of access to your stored assets, you can control access through the use of roles, which can be assigned to individual users, or to a groups of users with similar needs.
Acquia DAM Classic uses role types to control access, making different features and asset items available to users who require access to them. There are four types of roles with varying access and permissions:
Note
Users’ Acquia DAM Classic Workstream user roles and capabilities are determined by their assigned Acquia DAM Classic roles. For example, an Admin in Acquia DAM Classic is also an Admin for Workstream.
Feature | Brand Portal | Regular User | Contributor | Admin |
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Access to Acquia DAM Classic | ![]() |
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Access to Brand Connect | ![]() |
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View and download assets | ![]() |
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Collaborate | ![]() |
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Asset/Folder management | ![]() |
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Edit permissions and configure metadata | ![]() |
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To help you manage the distribution of role types to your users, Acquia DAM Classic can group collections of users, which can then be assigned a role type.
Acquia DAM Classic includes two default groups for your use, but you can also create custom groups for your specific needs.
Default groups
Acquia DAM Classic includes two groups that all users belong to, by default:
Note
Acquia DAM Classic handles user membership assignment for each default group. You must not manually add users to these groups.
Custom groups
Acquia DAM Classic supports the creation of custom groups that you can use to organize your users for role assignments. To create a custom group, complete the following steps:
Sign in to Acquia DAM, click Teams in the top navigation bar and click Groups.
Click the plus icon ( + ) on the actions toolbar.
In the Role (Type), click the role that you want to use for the group, from the following list:
Enter the optional group name. The name is visible only to users with the Admin role.
Specify which image and video download presets the group will have access to.
Click Save. Acquia DAM Classic will display the permissions grid dialog.
Click Save.
Sign in to Acquia DAM Classic, click Teams in the top navigation bar and click Groups.
Click the wrench icon in the Actions column for the
group that you want to update and click Permissions.
Permissions can be applied to groups, limiting the actions that users can take based on the users group membership.
Specify the folders that the group should have permission to access. For a group to have access to a nested folder, they need View permission to the parent folder.
Note
The Default row can set permissions for new parent-level folders. By default, new nested folders obtain the permissions of the parent folder.
You can update the permissions for multiple folders all at once by selecting the check boxes in the orange column, and then specifying the permission access in the top orange row.
To apply permissions to nested folders, in the Apply to Nested column, set the value for the parent folder to Yes.
Note
The option will always default to No. You can update the option when changing the permissions for a specific folder.
Click Save.
Depending on a group’s type, you can modify an existing group’s configuration:
To modify a group’s configuration, complete the following steps:
You can delete any custom group that you no longer require; however, you can’t delete Default groups. To delete a custom group, complete the following steps:
Click the email icon to send a message to specific groups,
or all groups. Active users will receive an email and an in-system
notification. Inactive users will not receive notifications.
At the folder level, you can configure which groups have permission to specific folders. To do this, complete the following steps:
To access Users, Sign in to Acquia DAM Classic, click Teams in the top navigation bar, and click Users.
The users page provides an overview of all users in Acquia DAM Classic with their roles, contact information, groups, and usage information.
To access Acquia DAM Classic, users must have associated user accounts, which can then be assigned to role types and associated with groups.
Users can manage their own user profiles in Acquia DAM Classic, including their details such as username, email, and password.
Note
Sign in to Acquia DAM Classic, click Teams in the top navigation bar and click Users.
In the Groups column, select the item that you want to edit. Either add groups or click X for the groups that you want to remove. You must change a user’s role to add the user to a group.
To add multiple users to groups, select the check boxes for the users
that you want to update. Click the wrench icon on the
actions toolbar and click Add to group.
Click Save. Acquia DAM Classic will save changes for you while editing in the main interface.
To add or remove users from a group, complete the following steps:
To edit a user’s account information, complete the following steps:
Sign in to Acquia DAM Classic, click Teams in the top navigation bar and click Users.
Click the user’s name of whose account information you want to edit.
You can also click the wrench icon in the row of the user
account you want to edit, and click Edit user.
Perform the following functions:
Note
You can use this user interface to reset passwords and other key information.
Edit the user’s information.
Click Save.
To delete a user’s account from Acquia DAM Classic, complete the following steps:
Note
Acquia does not recommend deleting user accounts from Acquia DAM Classic. Instead, deactivate user accounts that no longer require access. See Updating a user’s status to deactivate a user.
A user’s account must be active to sign in to Acquia DAM Classic. If you deactivate a user’s account, the user will not be allowed to sign in; however, Acquia DAM Classic will continue to track their account information. To update a user’s status, complete the following steps:
To change a group of users’ statuses, select the check boxes for the users you
want to change, click the wrench icon on the actions toolbar,
and click Activate or Deactivate.
To export all of your Acquia DAM Classic users’ account information to a .csv
file, click the export icon on the actions toolbar.
To customize the columns displayed on the Users page, click the columns
icon next to the search box. The columns on the Users page
will revert back to their default organization after you navigate away from
the page.