Information for: DEVELOPERS   PARTNERS

Getting started with Brand Connect

This documentation page contains information and resources to help you as you begin to use Acquia DAM Brand Connect.

Browsing and searching

Browsing the asset library

You can browse through the system two ways:

  • Thumbnails - Double click the folder and asset thumbnails.
  • Folder Tree - Use the folder tree on the left side of the screen to navigate the folders.

Facets

To filter search results, select the check box for the value that you want to narrow your results to.

For example, if you are only looking for video assets, select the Audio/Video check box for the File Type facet.

Click More to view the additional values for a facet.

Downloading

Downloading assets

You can download a single asset or a group of assets.

  1. Select one or more assets that you want to download.
  2. Click Download on the actions toolbar.
  3. Set the desired presets.
  4. Click Submit.

Note

You may need to submit a form to download some assets. Contact your administrator if you have questions about your download permissions.

Desired presets

You can convert assets upon download by choosing a desired preset configured by the system admin or creating your own custom preset.

To create a custom preset, complete the following steps:

  1. Choose Custom from the desired preset.
  2. Select the File Format from the list.
  3. Set the resolution, dimensions, and color space as needed. If left blank, the file will retain its original setting when downloaded.
  4. If you want to save the preset for future use, select the Save these settings check box, and then enter a name for the setting.

Cropping

Cropping allows you to change or specify the dimensions of an image upon download. You can capture the perfect segment of a photo to create images that fit your exact needs without having to open other software or ask a designer to do it for you.

Note

The ability to crop images has to be enabled by your administrator, contact them if you have questions about your permissions for this tool.

The crop tool is compatible with JPG, JPEG, GIF, PNG and BMP formats.

  1. Point to the preview image, and then click the crop icon Crop icon in the top right hand corner.
  2. Adjust the crop frame by clicking and dragging any of the blue anchor points.
  3. Adjust the size of the crop frame while maintaining the aspect ratio (the proportional relationship between width and height) static by clicking the lock icon Lock icon.
  4. Use the zoom in Zoom in or zoom out Zoom out icons to control what is displayed.
  5. Return the crop frame to the entire image by clicking Reset.
  6. Click Submit after you have finished making your changes.

Sharing

Email download

You can send an asset download link to any email address. The recipient will not be prompted to sign in before downloading the asset, but you will need permission to download the asset in order to email the download link.

  1. Click the share icon on the asset details page.
  2. Click Email Download.
  3. Enter the email address of the recipient. If you are sending to multiple recipients, separate their emails with a comma.
  4. Set the Download Expiration to set a date for the download link to expire.
  5. If the asset should be converted upon download, update the Download size.
  6. You can also include an optional subject and message.
  7. Click Send.

Lightboxes

You can use lightboxes to add assets from multiple folders to one central location.

  • You can add images and text documents for different products to a lightbox so you can email your agency a link to download all the items.
  • You’re choosing which images to use for a new product brochure and need feedback from your manager. Once the images are added to the lightbox, you can invite your manager to collaborate and comment on the selections.
  • You often need to provide referenceable customers, so you create a lightbox of customer logos for easy access and sharing.

Creating a lightbox

  1. Click the lightbox icon in the top navigation.
  2. Click Create a lightbox.
  3. Enter the name, project (optional), and description (optional).
  4. Click Save.

To view a lightbox, click the lightbox icon in the top navigation, and then click the lightbox that you want to view.

Adding assets to a lightbox

There are two ways to add assets to a lightbox:

  • Point to an asset that you want to add, and then click the asset thumbnail.
  • Select one or more assets that you want to add, and then click Add to Lightbox on the actions toolbar.

Removing assets from a lightbox

There are two ways to remove assets from a lightbox:

  • Click the thumbnail to remove assets from your active lightbox.
  • From the lightbox view, select one or more assets that you want to remove, click Lightbox actions, and then click Remove Assets.

Sharing

From the lightbox view, you can email a link or download form the lightbox. For more details, see the Sharing section on this page.

Collaborating

You can invite other users to add comments and modify the lightbox.

  1. In the lightbox view, click the number in the left column next to Collaborators.
  2. Enter one or more email addresses and a message (optional).
  3. If you want the recipients to be able to modify the lightbox, select the These users can modify check box. This gives recipients permission to edit lightbox information, and add and remove assets.
  4. Click Share.

Commenting

You can add comments to the lightbox or individual assets.

  • Lightbox comment - Add the comment in the Add your comment field in the left column of the lightbox view.
  • Asset comment - In the lightbox view, click the asset, and then write your comment in the Type your comment field in the right column. Assets with comments will display a talk bubble icon displaying the number of comments. These comments will only be visible to collaborators added to the lightbox.

By default, users will receive an in-system notification and email when a collaborator comments or modifies a lightbox because they will be watching it.

Notifications and watching

Configure

Notifications enable users to receive an in-system alert or email notification on certain types of actions performed to assets, folders and/or lightboxes.

To configure how and when notifications and alerts are received, complete the following steps:

  1. Click the profile icon on the right side of the top navigation.
  2. Click Profile.
  3. Under the Account Settings at the bottom of the profile page, click Notification Settings.
  4. Place a checkmark next to each notification indicating whether you want to receive an alert, email or both.
  5. To receive notifications and alerts, you must also be watching a folder or an asset. Place a checkmark next to any types of assets you would like to automatically watch.
  6. Click Save.

Watching

To receive notifications, you must be watching the lightbox, folder or asset.

  1. Select the lightbox, folder, or asset.
  2. Click the watch icon.