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Searching in Brand Connect

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Facets

Facets refer to the metadata search filters that make it easy to search Brand Connect. Administrators control which metadata filters display as facets. (Read more about activating and deactivating facets.)

To search using facets:

  1. Sign in to Brand Connect and navigate to the asset library. This is typically done by clicking Assets in the top navigation, but if you’ve customized your navigation this might be different in your DAM.
  2. The facets will display on the left-hand side of the screen. The number next to the facet value indicates how many assets can be found in that category. Click more to view all available values for a particular facet.
  3. Select the check box next to the value that you’d like to filter your search results for, which will display assets tagged with this value. Continue to select the check box next to other values to further narrow your results.
  4. Search terms and parameters will display above the asset thumbnails. Click the X to remove a search parameter.

Additionally, you can select these options:

  • Click the down arrow Down arrow next to the facet name to hide the values for that particular facet.
  • Click Hide Facets to hide all facets.

Watch assets

You can Watch assets to keep track of things you access regularly and to receive notifications.

  1. Select the lightbox, folder or asset.
  2. Click the watch icon Watch to watch an item, click it again to stop watching.

Additional search tips

Search has several additional features that can help give you better results.

  • Folder search - You can narrow your search results to a specific folder (including nested folders) by first selecting the desired folder in the folder tree and entering your search variables.

  • Partial match - When searching, partial word matches are not typically returned (with the exception of filenames.) For example, searching brand will not return assets with branding associated. You can use an asterisk (*) to expand your search results.

    brand*

    returns results for brand, branding, and so on.

  • Filenames - When searching, partial filenames will be returned. For example, searching for brand will return a filename of “Superfly Branding.” In addition, you can either search for the entire filename, including or excluding the file extension.

  • In-document searching - Certain assets, such as Word documents and PowerPoint presentations, will be returned if the searched term is found in the text of the file. See Managing your supported file formats for additional information.

  • Empty field operator - Find assets that don’t contain any metadata for a specific metadata field. For example, you may be looking for assets without any keywords applied. Enter the metadata field name into brackets beginning with a question mark, and it will return assets that do not have that metadata. For example:

    ?[keyword]

    returns assets that have no keywords attached.

  • AND operator- Returns assets with all searched terms associated. The terms may be found in any order and any metadata field. Enter the terms separated by a space or an and.

  • OR operator - Returns results containing any of your search terms. Enter the terms separated by an or

  • Negative operator - Excludes a word from the search results. Add a minus - sign in front of the word. Don’t include a space between the minus sign and the word.

  • Phrases or exact match - Returns results where the searched terms are found together in the metadata or document and in the same order. Include quotation marks around the search terms.

    "new brand guidelines"

  • Searching by filenames - Filenames are treated differently than other metadata fields and keywords. When a basic search is conducted, all metadata fields are queried. For filenames, the search parses filenames and returns assets with any of the terms or phrases in the filename. This ensures broader results are retrieved. For example, if you search brandguidelines123, the following filenames could be retrieved:

    • BrandGuidelines123.jpg
    • BrandGuidelines456.jpg
    • BrandGuidelinesandLogos.eps
    • 123_photoshoot.jpg

    To search an exact match for a filename, surround it with quotes. The closest match will always be ranked at the top of search results. To locate an asset with the filename brandguidelines123, search for "brandguidelines123". The file extension is not needed, but may be included.