Changing an asset's status

You can change the status of assets depending on who you want them available to. Active assets and folders are visible to all users with appropriate permissions. Inactive assets and folders are only visible to admins and contributors with appropriate permissions and only admins can download inactive assets. The statuses also work in conjunction with publish status. (Read more about publishing folders and assets.)

Set an asset or folder status

The status of an asset will display in the asset and folder details panel. A green Active Asset icon indicates that the asset is active, while a red Inactive Asset icon indicates that it is inactive. Admins and contributors with edit asset permission to a folder may edit the status of assets.

  1. Sign into Acquia DAM and select the asset(s) or folder(s) you'd like to set the status for.
  2. Click the PencilPencil icon on the actions toolbar and select Activate or Deactivate. You can also click the green Active Asset or red Inactive Asset icon to update the status.

Set the default status

You can configure the default status of assets upon upload and folders when they are created. In most cases, the status of assets and folders will be active.

  1. Sign into Acquia DAM.
  2. Click the SettingsSettings icon and select System Preferences.
  3. Configure the settings:
    • In the Assets section: Default status of assets on upload – set the status of newly uploaded assets to Active or Inactive.
    • In the Folders section: Default status of folders on create - Set whether you want the status of newly created folders to be Active or Inactive.
  4. Click Save.

Additional Information

In other sections of Acquia DAM, a green Active Asset icon indicates that the user or rule is active and in working order, while a red Inactive Asset icon indicates that the user or rule is inactive and therefore not in use. Learn more about statuses for users, registration rules and download rules.

Contact supportStill need assistance? Contact Acquia Support