Lightboxes in Acquia DAM

You can use lightboxes to add assets from multiple folders to one central location.

The following terms may help you as you use the information on this product documentation page:

  • Lightbox toolbar - Displays at the bottom-left of the screen. Click the lightbox icon Lightbox icon on the lightbox toolbar to create a new lightbox or access an existing lightbox.
  • Active lightbox - The lightbox that you are currently adding and removing assets from. Only one lightbox can be active at a time — its name will display on the bottom-left of the page and, when reviewing the lightbox menu, will be highlighted in blue.
  • Lightbox view - Allows you to view, share, collaborate, print, duplicate, and download a lightbox. To access, click the lightbox toolbar, and then click the lightbox that you want to view.

Notes

  • Inactive assets will not be added to a lightbox.
  • Collaborators will receive a notification if the lightbox is modified or a comment is added.
  • Acquia DAM displays lightboxes in alphabetical order in the lightbox menu.

Example use cases

  • A user adds the imagery and data sheets for three different products to a lightbox so they can email a download link to an agency.
  • A graphic designer is choosing between a few images for the new product brochure and wants to receive feedback from the art director. Once the images are added to the lightbox, the graphic designer invites the art director to collaborate and comment on the selections.
  • A sales person creates a lightbox of frequently used customer logos for easy access.
  • A marketing team can collaborate on a batch of images where they can comment and decide which assets are to be used for a project.

Creating a lightbox

To create a new lightbox for collecting your assets, complete the following steps:

  1. Sign in to Acquia DAM, and then click the lightbox icon Lightbox icon at the bottom of the page.

  2. Click the plus icon ( + ) on the top-right of the lightbox menu.

  3. Enter the name, project (optional), and description (optional).

  4. Select the Switch check box for the new lightbox to make it your active lightbox.
    Only one lightbox can be active at a time – its name will display on the bottom-left of the screen and, when reviewing the lightbox menu, it will be highlighted in blue.

    Lightbox list

  5. Click Save.

Adding assets to a lightbox

Use one of the following methods to add assets to an active lightbox:

  • Point to the asset that you want to add, and then click the lightbox asset icon Lightbox asset on the asset thumbnail. Repeat this step for all assets that you want to add.
  • Select one or more assets that you want to add, click the lightbox asset icon Lightbox asset on the actions toolbar, and then click Add.

After an asset is added to your active lightbox, it will display a check mark icon Check mark icon instead of the lightbox asset icon Lightbox asset.

Removing assets from a lightbox

You can remove assets from a lightbox by using one of the following methods:

  • Click the check mark icon Check mark icon on the thumbnail to remove assets from your active lightbox.
  • From the asset thumbnail view, select one or more assets to remove, click the lightbox asset icon Lightbox asset on the actions toolbar, and then click Remove.
  • From the lightbox view, select one or more assets to remove click the lightbox asset icon Remove from lightbox, click Remove, and then click Remove to confirm.

Downloading a lightbox

Use one of the following methods to download assets from a lightbox:

  • Click the lightbox toolbar icon Lightbox icon on the bottom of the page. Point to the lightbox that you want to download in the lightbox menu, and then click the download icon Download. To customize the size and file type of the downloaded asset, click the Desired preset dropdown menu.
  • In the lightbox view, select one or more assets that you want to download, and then click Download. To customize the size and file type of the downloaded asset, click the Desired preset dropdown menu.
  • In the lightbox view, use the following steps to download assets to an FTP:
    1. Click the share Share icon icon on the actions toolbar, and then click FTP lightbox download.
    2. Enter the server address, username, password, and remote directory of the FTP. You can also select from previously used servers.
    3. If you want to customize the size and file type of the downloaded asset, click the Download size list.
    4. Click Send.

Collaborating on a lightbox

You can invite other Acquia DAM users to collaborate on a lightbox. Collaborators can add comments and modify the lightbox.

To invite users to collaborate, complete the following steps:

  1. In the lightbox view, click the add collaborator icon Add Collaborator in the left column:
    Collaboration menu
  2. Enter one or more email addresses and a message (optional).
  3. If you want the recipients to be able to modify the lightbox, select the These users can modify check box. This allows these users to edit lightbox information and add and remove assets.
  4. Click Share.

To edit collaborators:

  1. In the lightbox view, click the add collaborator icon Add Collaborator in the left column:
    Collaboration menu A lightbox collaborator icon Lightbox Collaborator indicates that a user with that email address exists in Acquia DAM, while a (?) icon indicates that the email address is not connected to a registered Acquia DAM user.
  2. Edit the collaborators:
    1. Select the check box to allow/restrict the collaborators’ permission to modify the lightbox.
    2. Click X to remove collaborators.

Commenting on lightboxes

You can add comments to the lightbox or individual assets.

  • Lightbox comment - Add the comment in the collaborate section in the left column of the lightbox view:
    Comment here
  • Asset comment - In the lightbox view, click the asset once to select it, and then add the comment in the asset details panel on the right:
    Asset comment

Assets with comments will display a comment bubble icon Comment bubble in the top left corner of the asset displaying the number of comments. Comments will be visible only to collaborators added to the lightbox:

Asset with comment

By default, users will receive an in-system notification and email when a collaborator comments or modifies a lightbox. For more information about notifications, see (Obtaining notifications and alerts.

Additional lightbox options

  • Switch lightbox to active lightbox - Click the Lightbox icon Lightbox icon on the bottom-left of the page. Hover your mouse over the lightbox you want to activate, then click the Active Lightbox Active Lightbox icon.
  • Delete - In the lightbox view, click the delete lightbox icon Delete Lightbox on the actions toolbar.
  • Edit lightbox information - Click the lightbox icon Lightbox icon on the bottom-left of the page. Point to the lightbox that you want to edit, and then click the edit lightbox icon Edit lightbox to update the name, project, and description. These fields are also editable in the left column of the lightbox view.
  • Duplicate a lightbox - In the lightbox view, click the duplicate lightbox icon Duplicate lightbox in the actions toolbar. The duplicate lightbox will appear in the lightbox menu, with Copy of preceding the name. For example, a duplication of the Spring Collection lightbox would be called Copy of Spring Collection.
  • Print a lightbox - In the lightbox view, click the print icon Print a lightbox in the actions toolbar. You can select a simple view that includes the assets’ thumbnail and filename, or a detailed view that also includes the assets’ metadata.
  • Share a lightbox - In the lightbox view, click the share icon Share icon in the actions toolbar. You can then click one of the following options:
  • View all lightboxes - Click the lightbox icon Lightbox icon on the bottom-left of the page, and then click All lightboxes in the lightbox menu. From this view you can watch, duplicate, switch to, share, edit, or delete a lightbox.

Contact supportStill need assistance? Contact Acquia Support

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