Searching for assets in Acquia DAM

Acquia DAM offers basic search as well as advanced searching with filters.

Additional search tips

Folder search: You can narrow your search results to a specific folder (including nested folders) by first selecting the desired folder in the Folder tree and entering your search variables.

Partial match: When searching, partial word matches are not typically returned (with the exception of filenames, see below). For example, searching “brand” will not return assets with “branding” associated. You can use an asterisk (*) to expand your search results.

  • Format: Add an asterisk before or after the term. Don’t add a space between the term and the asterisk.
  • Example: brand*
  • Results: Returns assets with brand, branding, brands or other terms containing “brand.”

Filenames: When searching, partial filenames will be returned. For example, searching for brand will return a filename of “Superfly Branding.” In addition, you can either search for the entire filename, including or excluding the file extension.

In-document searching: Certain assets, such as Word documents and PowerPoint presentations, will be returned if the searched term is found in the text of the file. (Read more about the file types that allow for in-document searching.)

Empty field operator: Find assets that don’t contain any metadata for a specific metadata field. For example, you may be looking for assets without any keywords applied.

  • Format: Enter the metadata field name into brackets beginning with a question mark: ?[metadata field name]
  • Example: ?[keyword]
  • Result: Returns assets that have no keywords associated.

AND operator: Returns assets with all searched terms associated. The terms may be found in any order and any metadata field (see below to search for phrases).

  • Format: Enter the terms separated by a space or an “and”.
  • Example:
    • brand guidelines
    • brand AND guidelines
  • Results: Returns assets that have both “brand” and “guidelines” associated.

OR Operator: Returns results containing any of your search terms.

  • Format: Enter the terms separated by an “or”.
  • Example: brand OR guidelines
  • Results: Returns assets that that have either “brand” or “guidelines” associated.

Negative Operator: Exclude a word from the search results.

  • Format: Add a minus sign in front of the word. Don’t include a space between the minus sign and the word.
  • Example: brand -guidelines
  • Results: Returns assets where the term “brand” is associated but not “guidelines”.

Phrases or exact match: Returns results where the searched terms are found together in the metadata or document and in the same order.

  • Format: Include quotation marks around the search terms.
  • Example: “new brand guidelines”
  • Results: Returns assets with the phrase “new brand guidelines” associated.

Searching by filenames: Filenames are treated differently than other metadata fields and keywords. When a basic search is conducted, all metadata fields are queried. For filenames, the search parses filenames and returns assets with any of the terms or phrases in the filename. This ensures broader results are retrieved. For example, if you search brandguidelines123, the following filenames could be retrieved:

  • BrandGuidelines123.jpg
  • BrandGuidelines456.jpg
  • BrandGuidelinesandLogos.eps
  • 123_photoshoot.jpg

To search an exact match for a filename, surround it with quotes. The closest match will always be ranked at the top of search results. To locate an asset with the filename brandguidelines123, search “brandguidelines123”. The file extension is not needed, but may be included.

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