Acquia DAM - April 2026

Bulk Actions - Bulk Add to Collections

To manage collections at scale, use the modern UI instead of the legacy experience. This update allows you to select assets using the blue checkmarks to trigger a dark Bulk Actions Bar. From this bar, you can organize assets immediately without navigating away from your current page.

Customer benefits

• Streamline workflows: Select the + icon in the action bar to trigger the organization modal and add assets to your project.
• Manage flexibly: Create a new collection or search for an existing one within the same modal.
• Maintain governance: Global collections are visible to all users, but adding assets to global collections is limited to users with the appropriate permission.

For more information, visit How do I create collections?

Workflow to DAM Metadata Synchronization

The Workflow to DAM Metadata Synchronization integration is a native service powered by Workato that eliminates manual data entry. The system monitors the DAM for new asset uploads and reads data directly from the filename. This process automatically updates the asset metadata fields to match your project management data.

Customer benefits

• Automate mapping: The integration identifies the Project Number and Deliverable ID from the filename to pull associated values like Campaign Name.
• Ensure data accuracy: Your metadata matches your project management data exactly to provide a single source of truth.

• Operate efficiently: This service runs in the background without any new UI components to install or manage.

  For more information, visit the Workflow to DAM Metadata Synchronization

DAM-to-Workflow project automation

The Acquia DAM to Workflow project automation integration enables event-driven project creation. By configuring Acquia DAM metadata and expiration dates as action triggers, the system initiates the creative process and updates deliverables in the Workflow application without manual data entry.

Customer benefits

• Automate setup and proofing: Streamline creative collaboration by starting projects and attaching the existing DAM asset directly as a proof in the new Workflow project. This eliminates manual re-uploads.

• Ensure marketing continuity: Proactively trigger content renewal or update projects based on asset expiration dates to help teams refresh idle or expired assets before they cause bottlenecks.

• Enhance project momentum: Stakeholders and designated Project Leads receive immediate notifications upon project creation to provide instant visibility and quick kickoffs.

  For more information, visit the DAM-to-Workflow project automation

Collections Search Results Page (SRP)

The Search Results Page (SRP) for collections provides a native experience within the new search UI. This update replaces the legacy interface with a high-performance grid designed for speed and clarity. You can explore projects through the global navigation and toggle between Global and My Collections.

Customer benefits

• Unify navigation: Access all project collections from a single, optimized page instead of multiple legacy screens.
• Enhance collaboration: Select the "Invite" button in the header to share collections through persistent and permission-smart URLs.
• Centralize enrichment: Use the Dark Bulk Actions Bar to perform complex tasks, such as to add attachments or to edit metadata in bulk.

Natural Language Search (NLS)

Natural Language Search (NLS) is an AI assisted search method that understands queries in everyday language. The engine interprets the intent behind your search rather than relying on exact keyword matches. This allows you to find assets by describing them, even if you do not know the specific filename or tag.

Customer benefits

• Search semantically: The engine recognizes and corrects common misspellings and provides results for related concepts or synonyms.
• Support multilingual teams: Access results across different languages, such as to find English-tagged assets by searching in Spanish.
• Protect data privacy: The system uses an open-source LLM that does not use customer data for machine learning.

For more information, visit the Natural Language Search.

Bug fixes

• Filter Search: Fixed an issue where the refined filter search box in the new search did not accept spaces.
• User Registration: Fixed an issue where users attempting to register via registration codes received a false email address already in use error.
• Portal Collection Downloads: Fixed an error when using Download All from a Portal collection section while Collect Intended Use on External Collections was disabled.
• SVG Assets in Portals: Fixed a limitation where SVG assets in Portals only offered Download original asset, missing the web-friendly size options.
• PDF Viewer: Fixed an issue where the download button inside the Portals PDF viewer returned an error for assets in collection sections.
• Insights Reporting: Fixed an intermittent issue where Portal downloads were not recording email and intended use data in Insights reports.