Saved searches in Acquia DAM store your frequent search criteria. These criteria include keywords, applied filters, and Advanced Search parameters.

You can load a saved search to run it again without rebuilding the criteria. You can also share saved searches with everyone in your organization to standardize how your teams find assets.

Visibility and permissions

When you save a search, you select one of the following visibility options:

• Only me: Only you can access the saved search.
• Everyone in my organization: All users in your organization can access and load the saved search.

For saved searches that are shared with your organization:

• Only the owner of the saved search can overwrite, rename, change the visibility of, or delete the saved search.
• All users can create a new saved search from a shared saved search. The original saved search remains unchanged.

Restricted field handling: If you do not have permission to search a custom metadata field in a saved search, Acquia DAM ignores that filter and runs the rest of the search criteria. You never get results for assets that you do not have permission to access.

Create a saved search

The Save search  is available only when you have entered a keyword or applied at least one filter.

To create a saved search:

1. In the new search experience, enter your search keywords.
2. Apply the filters and Advanced Search parameters that you want.
3. Select the Save search.
4. In the Save search dialog box, enter a name in the Search name field.
5. Under Visibility, select one of the following options:
   • Only me: Keeps the saved search private to your account.
   • Everyone in my organization: Shares the saved search with all users in your organization.
6. Select the Save.

Access and load a saved search

To load and run a saved search:

1. In the Assets app, select the Activity menu.
2. Select the Saved searches option.
3. Locate the saved search in the list. By default, the list displays your own saved searches. To include shared searches that other users in your organization created, turn on the toggle.
4. Select the name of the saved search. Acquia DAM opens the search page and runs the search with the saved criteria.

Update a saved search

After you load a saved search, the Save search stays inactive until you change the keywords or a filter.

To update a saved search:

1. Load the saved search. 
2. Change the keywords or filters.
3. Select the Save search.
4. Select one of the following options:
   • Save changes to [search name]: Overwrites the existing saved search. Only the owner of the saved search can use this option.
   • Create a new saved search: Saves your changes as a new saved search and keeps the original saved search unchanged. All users can use this option.
5. Select the Save.

Note: If another user updates a shared saved search while you have it loaded, Acquia DAM blocks your save and displays a notification. This stops one user from overwriting changes that another user made.

Manage saved searches

Only the owner of a saved search can rename it, change its visibility, or delete it.

Edit a saved search

To rename a saved search or change its visibility:

1. In the Assets app, select the Activity menu.
2. Select the Saved searches option.
3. Locate the saved search that you want to edit.
4. Select the More options icon (...) for the saved search.
5. Select the Edit option.
6. Update the name or the visibility of the saved search.
7. Select the Save.

Delete a saved search

To delete a saved search:

1. In the Assets app, select the Activity menu.
2. Select the Saved searches option.
3. Locate the saved search that you want to delete.
4. Select the More options icon (...) for the saved search.
5. Select the Delete option.
6. Confirm the deletion.

Acquia DAM immediately removes the saved search from all lists, and users can no longer load it.

Saved searches from the classic search experience

Saved searches that you created in the classic search experience stay in the More menu and continue to work as before. They are not migrated to the new search experience. The two lists of saved searches are separate and do not merge.

Use saved searches in the new search experience