Archived assets live separately from all other assets in the DAM. To find and access them, you need to do an archived assets search. They cannot be permanently restored back into DAM unless you download and re-upload them.
When the Archive Assets feature is enabled on your site, you can search for, download, and share assets that may be used less often or are old and outdated.
Permissions Assets are still available for download after they're archived, and the share links and embed codes are also still available as long as assets haven't been expired. However, users must have the Access Archived Assets permission to view, download, or share archived assets. They must also have permission to view assets in an asset group.
If you have the Administrate Archived Assets permission, you can also set assets to be archived, view all assets that have been archived, and search for, download, and share archived assets.
Archive a single asset
In Asset Digest, below the asset thumbnail, click Archive.
On the legacy Asset Details page, click Archive below the asset thumbnail.
After it's been archived, you'll see the Archived label.
The History tab on the Asset Details page will display that the asset was archived. Past comments are viewable on archived assets; however, new comments cannot be added.
Archive multiple assets
You can archive multiple assets in the classic search experience only. If you're using the redesigned search experience, click View in classic search.
From search results:
Select the assets to archive.
In the Selection panel, click Archive all.
Note that once assets are archived, they are removed from collections.
Archive at upload
If you're a DAM admin, you can choose to have uploaded assets archived upon upload using an upload profile. Assets will be archived immediately when you upload assets and choose that profile.
To archive assets immediately during upload:
Go to the Admin app.
Click Upload profiles under Upload Settings in the left navigation.
Click Edit to choose the upload profile assets should be archived in if you're updating an existing upload profile.
Check the box next to Archive assets immediately after uploading.
Click Update.
Administrate archived assets
When assets are archived, the date of archive is indicated in search results when you hover over the asset or below the asset thumbnail in search results when you check Show Details.
View all assets on your site that have been archived by asset group in the Archived Assets queue on the Admin dashboard. You can also download or share archived assets with others even if they don't have permission to see archived assets.
How do I archive assets?
Archived assets live separately from all other assets in the DAM. To find and access them, you need to do an archived assets search. They cannot be permanently restored back into DAM unless you download and re-upload them.
When the Archive Assets feature is enabled on your site, you can search for, download, and share assets that may be used less often or are old and outdated.
Permissions Assets are still available for download after they're archived, and the share links and embed codes are also still available as long as assets haven't been expired. However, users must have the Access Archived Assets permission to view, download, or share archived assets. They must also have permission to view assets in an asset group.
If you have the Administrate Archived Assets permission, you can also set assets to be archived, view all assets that have been archived, and search for, download, and share archived assets.
Archive a single asset
In Asset Digest, below the asset thumbnail, click Archive.
On the legacy Asset Details page, click Archive below the asset thumbnail.
After it's been archived, you'll see the Archived label.
The History tab on the Asset Details page will display that the asset was archived. Past comments are viewable on archived assets; however, new comments cannot be added.
Archive multiple assets
You can archive multiple assets in the classic search experience only. If you're using the redesigned search experience, click View in classic search.
From search results:
Select the assets to archive.
In the Selection panel, click Archive all.
Note that once assets are archived, they are removed from collections.
Archive at upload
If you're a DAM admin, you can choose to have uploaded assets archived upon upload using an upload profile. Assets will be archived immediately when you upload assets and choose that profile.
To archive assets immediately during upload:
Go to the Admin app.
Click Upload profiles under Upload Settings in the left navigation.
Click Edit to choose the upload profile assets should be archived in if you're updating an existing upload profile.
Check the box next to Archive assets immediately after uploading.
Click Update.
Administrate archived assets
When assets are archived, the date of archive is indicated in search results when you hover over the asset or below the asset thumbnail in search results when you check Show Details.
View all assets on your site that have been archived by asset group in the Archived Assets queue on the Admin dashboard. You can also download or share archived assets with others even if they don't have permission to see archived assets.
Did not find what you were looking for?
If this content did not answer your questions, try searching or contacting our support team for further assistance.
Did not find what you were looking for?
If this content did not answer your questions, try searching or contacting our support team for further assistance.
Acquia DAM