Use Bulk Edit in Acquia DAM to modify up to 500 assets simultaneously. Edit metadata, categories, tags, and security settings with a two-panel interface.

Prerequisites

• Contributor access to Acquia DAM
• Permissions to edit metadata, categories, or security settings
• Assets selected in the updated search experience

Accessing Bulk Edit

• In the updated search experience, select up to 500 assets.

  

• Select the Edit icon in the bulk selection tool.

  
• The bulk editor opens in a new page with two panels:

  • Left panel: Displays asset thumbnails & filenames, as well as selectable asset information.

    

  • Right panel: Contains all editable components.

    
    

Global edit modes

• Configure the default edit mode with the gear icon in the top right corner:
  • Add Mode (Default): Add new information and keep existing values.
  • Replace Mode: Replace existing values with new information.

• This setting is user-specific and does not affect other users.

  
  

Editing different asset components

Categories:

• Add: Apply additional categories and keep existing ones.
• Replace with: Remove current categories and add new selections.
• Remove: Delete specific categories from selected assets.
• Clear all values: Remove all category assignments.

• Requires “Assign Assets into Categories” permission.

  

Metadata

Metadata type

• Expand the metadata type section.
• Select a new type from the dropdown.
• Only Replace with mode is available.

• Changes to the metadata type result in updates to the available metadata fields.

  

Metadata fields

• Edit modes depend on field type:

  • Text fields (short/long):
    • Add
    • Replace with
    • Clear all values
  • Single-select fields:
    • Replace with
    • Clear all values
  • Multi-select and checkbox fields:
    • Add
    • Replace with
    • Remove specific values
    • Clear all values
  
  

Tags

• Add: Add new tags to assets.
• Replace with: Replace existing tags.
• Remove: Delete specific tags.
• Clear all values: Remove all tags.

Security settings

Asset groups:

• Add
• Replace with
• Remove specific groups

Release/Expiration dates

• Replace with
• Clear all values

Viewing current values

• In the left panel, open the column selector.
• Select fields to display current values.
• Review the existing information before you make changes.
• “No value” indicates empty fields.
• “Field not available” appears when a field is not part of an asset's metadata type.

Completing bulk edits

• Make adjustments in the right panel.
• Select Apply to process the edits.
• Review the summary page, which lists all changes.

• Each modification is recorded in the asset's history.

Best practices

• Review current values before you make edits.
• Use the search function to quickly locate fields.
• Verify selected assets in the left panel before you make edits.

• Review the summary page to confirm all edits.

  

Limitations

• Maximum of 500 assets per bulk edit session
• Available edit modes depend on field type
• Some fields may be restricted based on permissions
• AI tags and transcripts are not supported for bulk edits in the current version

How to use Bulk Edit in Acquia DAM