Review proofs in the enhanced proofer just like you would in the standard proofer. In most cases, you’ll get an email that lets you know you have a new proof to review or that there are new comments or replies on a proof. Everyone who’s listed as a reviewer on the proof will receive the email. Open the proof from the review notification or from the Workflow app to be taken to the enhanced reviewer.
Add, mark up, and delete comments
The comment tool in the enhanced proofer works very much like the one in the standard proofer, with some additions. Click Comment to indicate your feedback, then click Post to publish your comment for all reviewers to see.
You can also use markup tools to indicate specific places on a proof that needs to be changed. Choose from different shapes (arrow, line, rectangle, or text select) to indicate your changes, select a color for those shapes, or attach a file to the comment. You can tie multiple annotations to one comment.
If you add a comment and decide that it's no longer needed, remove the comment. You can always come back and restore it so it displays again.
You can also use the comments feature to ask the AI assistant, a chatbot built inside the Workflow app, a question and receive a creative solution.
See comments
If you’re @ mentioned or included as a reviewer on a proof, you can reply to comments from within the enhanced proofer. When you select a comment in the comment box, you’ll automatically be taken to the page with the comment. Click through comments by selecting the up and down arrows above the activity stream.
Choose a layout for comments in the Proof Viewer settings. Choose to see a compact, single line format, or expanded format - which shows the entire comment.
Reply to comments
You can reply to comments by clicking below a comment and replying. Attach a file to the comment if you’d like, then click to post the comment.
Resolve and filter comments
If you're incorporating a reviewer's comments, click the circle to resolve them after you've taken action.
You can also use the filters to find comments that still require action.
Add comments to previous stages
As a default setting, users cannot add comments to proofs from stages that have been completed. However, this setting can be changed by contacting DAM customer support to allow comments and replies on proofs from previous stages or replies only.
Once this setting is updated for your site, select a previous stage for the proof you're viewing and then add comments or replies.
Export comments
Choose to export comments for the current version or all versions of a proof. Also choose whether to display a thumbnail of the full proof image or one that’s zoomed in on the markups (lines, arrows, squares, ovals, and text select) in the proof.
Annotate text
For proofs with text, select words and/or sentences that you’d like changed or deleted and you’ll have to option to highlight, replace, delete, or insert text and tie that to a comment. Choose the text tool, then select text on the proof and enter your comment. In this case, we’ve selected to replace text, which will display with a strikethrough markup along with a corresponding comment.
You can also quickly search for keywords or phrases within text-heavy documents to ensure you’re using the correct terminology for your brand, find misspelled words, or confirm that the appropriate headers and footers are in place.
Submit decisions and complete your review
When you’re done adding your feedback in the proof, you’ll want to submit your decision. If you have permission to make decisions, the Make decision button will display at the top of the file. You can indicate that the proof is approved, approved with changes, or that changes are required, and the proof creator will be notified. Pending is indicated if you haven't submitted a decision.
You can let proof creators know that you’re done reviewing even if you don’t have permission to make a decision about the proof. Similar to the standard proofer, select Complete review, then choose the Review complete option.
Compare proofs
There may be instances where you want to see what comments were made on a previous proof and compare those to what you’re looking at on an updated version. A side-by-side comparison of the proofs allows you to see the previous feedback and ensure it was incorporated accurately, then use markup tools to add anything more. Click to compare proof versions to see the most current proof with the previous versions.
When comparing, click the version dropdown for either version to compare it with other versions.
As you compare, you can:
Lock the navigation for the proofs so additional markups and comments cannot be added
Re-sync the compared proofs so that any changes made to one version automatically happen in the other version
Choose to overlay the proof versions to see the differences
Auto compare the versions to highlight the differences
Use the pixel mode color selector to select a color to highlight the differences, which is useful if colored text is in either version
Check color separation
Using the color separation feature, reviewers can view assets and identify possible print issues by measuring color density. One of the most helpful ways to use the color separation feature is when you're comparing versions.
Currently, this is only available for PDF documents. To use this feature, click the Color separation icon in the enhanced viewer toolbar.
In the Channels panel, you’ll see colors and percentages. Moving your cursor over the asset will show you the color density percentage under the cursor.
You can turn individual color channels on and off by clicking the eye icon.
How do I review proofs in the enhanced proofer?
Review proofs in the enhanced proofer just like you would in the standard proofer. In most cases, you’ll get an email that lets you know you have a new proof to review or that there are new comments or replies on a proof. Everyone who’s listed as a reviewer on the proof will receive the email. Open the proof from the review notification or from the Workflow app to be taken to the enhanced reviewer.
Add, mark up, and delete comments
The comment tool in the enhanced proofer works very much like the one in the standard proofer, with some additions. Click Comment to indicate your feedback, then click Post to publish your comment for all reviewers to see.
You can also use markup tools to indicate specific places on a proof that needs to be changed. Choose from different shapes (arrow, line, rectangle, or text select) to indicate your changes, select a color for those shapes, or attach a file to the comment. You can tie multiple annotations to one comment.
If you add a comment and decide that it's no longer needed, remove the comment. You can always come back and restore it so it displays again.
You can also use the comments feature to ask the AI assistant, a chatbot built inside the Workflow app, a question and receive a creative solution.
See comments
If you’re @ mentioned or included as a reviewer on a proof, you can reply to comments from within the enhanced proofer. When you select a comment in the comment box, you’ll automatically be taken to the page with the comment. Click through comments by selecting the up and down arrows above the activity stream.
Choose a layout for comments in the Proof Viewer settings. Choose to see a compact, single line format, or expanded format - which shows the entire comment.
Reply to comments
You can reply to comments by clicking below a comment and replying. Attach a file to the comment if you’d like, then click to post the comment.
Resolve and filter comments
If you're incorporating a reviewer's comments, click the circle to resolve them after you've taken action.
You can also use the filters to find comments that still require action.
Add comments to previous stages
As a default setting, users cannot add comments to proofs from stages that have been completed. However, this setting can be changed by contacting DAM customer support to allow comments and replies on proofs from previous stages or replies only.
Once this setting is updated for your site, select a previous stage for the proof you're viewing and then add comments or replies.
Export comments
Choose to export comments for the current version or all versions of a proof. Also choose whether to display a thumbnail of the full proof image or one that’s zoomed in on the markups (lines, arrows, squares, ovals, and text select) in the proof.
Annotate text
For proofs with text, select words and/or sentences that you’d like changed or deleted and you’ll have to option to highlight, replace, delete, or insert text and tie that to a comment. Choose the text tool, then select text on the proof and enter your comment. In this case, we’ve selected to replace text, which will display with a strikethrough markup along with a corresponding comment.
You can also quickly search for keywords or phrases within text-heavy documents to ensure you’re using the correct terminology for your brand, find misspelled words, or confirm that the appropriate headers and footers are in place.
Submit decisions and complete your review
When you’re done adding your feedback in the proof, you’ll want to submit your decision. If you have permission to make decisions, the Make decision button will display at the top of the file. You can indicate that the proof is approved, approved with changes, or that changes are required, and the proof creator will be notified. Pending is indicated if you haven't submitted a decision.
You can let proof creators know that you’re done reviewing even if you don’t have permission to make a decision about the proof. Similar to the standard proofer, select Complete review, then choose the Review complete option.
Compare proofs
There may be instances where you want to see what comments were made on a previous proof and compare those to what you’re looking at on an updated version. A side-by-side comparison of the proofs allows you to see the previous feedback and ensure it was incorporated accurately, then use markup tools to add anything more. Click to compare proof versions to see the most current proof with the previous versions.
When comparing, click the version dropdown for either version to compare it with other versions.
As you compare, you can:
Lock the navigation for the proofs so additional markups and comments cannot be added
Re-sync the compared proofs so that any changes made to one version automatically happen in the other version
Choose to overlay the proof versions to see the differences
Auto compare the versions to highlight the differences
Use the pixel mode color selector to select a color to highlight the differences, which is useful if colored text is in either version
Check color separation
Using the color separation feature, reviewers can view assets and identify possible print issues by measuring color density. One of the most helpful ways to use the color separation feature is when you're comparing versions.
Currently, this is only available for PDF documents. To use this feature, click the Color separation icon in the enhanced viewer toolbar.
In the Channels panel, you’ll see colors and percentages. Moving your cursor over the asset will show you the color density percentage under the cursor.
You can turn individual color channels on and off by clicking the eye icon.
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If this content did not answer your questions, try searching or contacting our support team for further assistance.
Did not find what you were looking for?
If this content did not answer your questions, try searching or contacting our support team for further assistance.
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