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This article gives instructions on how admin users can create groups and assign specific users to a subset of pages on one or more domains.
Only users with Admin permissions can create and administer groups.
Groups allow website owners to assign specific users to a subset of pages that have been scanned on one or more domains.
A domain group is a subset of pages on a domain that can be defined by the user. Groups can be defined based on different rules, for example, page title, URL, and metadata. Users on the customer’s account can then be granted different permissions to each domain group.
Find the group in the Domains list below the domain name on the Domains (globe icon) page and the Domain Admin (gear icon) page.
A domain group is a subset of the main domain scan. We do not do a new scan for the domain group. Instead, we check all of the pages and links from the main domain scan for any matches to the rules within a domain group. They then get assigned to the respective domain group. A page can belong to multiple domain groups, but only if it matches the rules. Domain group matching only applies to the page's child elements if they match the domain group rules.
This section gives instructions for site admins on how to create a domain group.
Click Admin Settings (gear icon) on the top menu bar.
The Domain Settings page opens.
Click Action on the same row as the domain to scan. A drop-down list opens.
Select Edit Domain from the drop-down list.
The Edit Domain page opens.
Click Groups on the pane navigation, or scroll down to the Domain Groups section.
In the Domain Groups section, click Create new group.
The Create New Domain Group page opens. The sections below give instructions on how to fill in the information needed to create a new group.
This section gives instructions on how to fill in the fields in the Details section of the form.
This section gives instructions on how to fill in the fields in the Rules section of the form.
Notes:
Inventory > Content > HTML pages/Documents/Images/Inline Images
. Page details
list or under Inventory > Content > Links
. But the images/documents/HTML pages which are found on page A are not necessarily carried over with them. The "children" will only be visible on:Inventory > Content > HTML pages/Documents/Images/Inline Images
PDFs that are not configured properly in the Rules section during domain group setup are still visible on Acquia Optimize in these places:
Page details
Inventory > Content > Links
But they won’t appear on
Inventory > Content > Documents
because their own URL does not match the rules of the domain group.
Metadata: This field matches a specific tag and value. For example, the Meta Tag in the example below could be used to define a rule that matches all pages with robots in the META name and index in the content of that META tag:
<meta name="robots" content="index, follow">
Here is an example of the recommended selections to choose for Metatdata groups, as these can be difficult to set up correctly:
Metadata
That
Freetext
Is
Labels: Select a label to include all domains that have the label.
For more information, see the user guide articles:
Match (regex): Regular expression.
In the third field, click on the text box and type in the text to match the rule.
Is: In the fourth field, click the drop-down arrow and select a value from the following choices:
Exclude takes precedence over include.
This section gives instructions on how to fill in the fields in the Users section of the form.
Send Report: This user receives a report for this module after each scan.
For more information, see the user guide article:
Click Save to save the group, or X to exit without saving and return to the Edit Domain window.
A dialog box asks, “Would you like to update now? Updating groups can take more than 30 minutes. During the operation you will not be able to create and update groups”. Click OK to update the group changes now, or Cancel to delay it until the next page scan.
This section gives instructions for Admin users on how to edit a group.
To update via the Groups settings:
Click Admin Settings (gear icon) at the top of the Domain Overview page.
The Domain Settings page opens.
Click Action on the same row as a domain. A drop-down list opens.
Select Edit Domain in the drop-down list. The Edit Domain page opens.
Click Action and then select Edit on the same row as a group.
Changes that you make to groups are automatically applied after the next completed scan, whether it is scheduled or on-demand. To update groups without scanning, see the next section, Update Groups.
For more information, see the user guide articles:
This section gives instructions for Admin users on how to update group changes without performing a complete URL scan.
Click Admin Settings (gear icon) at the top of the Domain Overview page.
The Domain Settings page opens.
On the same row as a domain, click Action.
The Action menu expands.
Select Update All Domain Groups.
A dialog box informs, “Updating groups can take more than 30 minutes. During the operation you will not be able to create and update groups.”
In the dialog box, click OK to continue. We pull the appropriate pages from the current inventory of pages, as identified from the most recent scan.
Alternatively, if you have more to update, continue in this way:
The Edit Domain page opens.
Click Update Groups.
A dialog box informs, “Updating groups can take more than 30 minutes. During the operation you will not be able to create and update groups.”
For more information, see the user guide articles:
This section describes the steps for Admin users to delete a group.
Click Admin Settings (gear icon) at the top of the Domain Overview page.
The Domain Settings page opens.
On the same row as a domain, click Action.
The Action menu expands.
The Edit Domain page opens.
Select Remove Group.
For more information, see the user guide articles:
This section gives instructions for Admin users on how to update group changes without entering the setup pages. This option updates domain groups without performing a new scan. Any changes made will show up on the next scheduled or on-demand scan.
Click Admin Settings (gear icon) at the top of the Domain Overview page.
The Domain Settings page opens.
On the same row as a domain, click Action.
The Action menu expands.
Click to select Update Domain Groups.
A dialog box informs, “Updating groups can take more than 30 minutes. During the operation you will not be able to create and update groups.”
For more information, see the user guide articles:
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