Introduction¶

This document provides instructions for Admin users on how to add and maintain users on your Acquia Web Governance account.

Adding users¶

1. Click Admin Settings (gear icon) on the top menu bar.

   

   The system displays the Admin dashboard.

2. Click Add a user in the Quick actions section.

   The system displays the Add user page.

Alternatively:

1. From the Admin dashboard, click User management (people icon) on the left menu bar. 

2. Select Users from the expanded options. 

   The system displays the Users page.

3. Click +Add user on the top right. 

   The system displays the Add user page.

4. Provide the following information about the new user:
   • Details section:
     • First name (required)
     • Last name
     • Email (required)
     • Interface language: Select the language for the application interface:
       • English
       • Danish
       • Dutch
       • Japanese
       • Norwegian
       • Swedish
       • French

• Select the checkboxes to turn on the following options:
  • User is account administrator: Select the checkbox to give admin permissions to the user.
  • Send email with login instructions: Select the checkbox to generate an automatic email to be sent to the new user with login instructions.

  • Notify user when an export is ready for download: Select the checkbox to enable email notifications sent to the user when exports are ready to be downloaded.

    For more information, visit User roles.

• Permissions section: Select the checkbox next to each option in the Permissions section to specify user permissions. Select all available features or individual features. You can only provide permissions for features that are included in your subscription.
  • All features: Provides permissions for all of the available features.
  • Policies
  • Quality Assurance
  • Accessibility
  • SEO
  • Heartbeat
  • Inventory
  • Statistics
  • Prioritized Content
  • PageCorrect
  • Performance
  • Data Privacy
• Domains section: On the same row as a domain in the Domains section, select the checkbox to provide user permissions for the new user to view the domain details, receive domain reports, or both.
• Click Save.
• Repeat these steps for each new user.

Adding API users¶

Visit API tokens for instructions on how to create and use API tokens for user access to Web Governance.

Resetting the user password¶

Admins cannot reset the user password if the user has forgotten their original password. 

For lost passwords, the user can request a password reset from the login page.

Editing users¶

This section provides instructions for Admin users on how to edit user information.

1. Click Admin Settings (gear icon) on the top menu bar. 

   

   The system displays the Admin dashboard.

2. Click User management on the left menu bar and select Users from the expanded options. The system displays the Users page.

3. On the same row as the user that you want to edit, click the kebab menu and select Edit. 

   The system displays the Edit user page.

4. Edit the user details and permissions as needed.
5. Click Save.

The system saves the changes.

Deleting users¶

This section provides instructions for Admin users on how to delete a user.

1. Click Admin Settings (the gear icon) on the top menu bar. 

   

   The system displays the Admin dashboard.

2. Click User management on the left menu bar and select Users from the expanded options.

   The system displays the Users page.

3. On the same row as the user that you want to delete, click the kebab menu and select Delete.

   The system displays a dialog box with the text, “Are you sure you want to delete this user?”

4. Click Delete to confirm the action.

   The user is gone from the system and does not have access to any modules.