When the Asset Versioning feature is enabled, DAM users can add new versions of assets and access, download, and share previous versions. To enable or disable the feature, contact DAM Customer Support. If the feature is disabled, newly uploaded assets with the same filename will replace existing assets.

A new asset version can be added when you upload a file with the same filename as an existing asset. The DAM automatically looks for any existing assets with the same name and marks the new asset as conflicted. Once you resolve the conflict, the newly uploaded file is added as the most recent version. If you're an admin, you can decide what happens to versions of conflicted assets by setting version preferences in upload profiles.

A new version can be added from either the Asset Digest or Asset Details page. 
 

Versions in the Asset Digest

From the Asset Digest, click Versions in the Asset info section. You’ll see the current version – which is also the final version that displays in the asset preview, portals, and embed codes. Date added is the date the version was uploaded.

Explore the alternate versions that were uploaded before. When you click an alternate version's thumbnail, you can see its details, save it as the final version, add a new version, or delete the version. Deleting a version in Asset Digest will remove that file from your total DAM storage. You can't delete the final version of an asset. You have to save another version as final before deleting it.

Plus, you can click on alternate version's thumbnail to enlarge it in quick view and download that version without having to save it as final.

 

When the Asset Versioning feature is enabled, DAM users can add new versions of assets and access, download, and share previous versions. To enable or disable the feature, contact DAM Customer Support. If the feature is disabled, newly uploaded assets with the same filename will replace existing assets.

A new asset version can be added when you upload a file with the same filename as an existing asset. The DAM automatically looks for any existing assets with the same name and marks the new asset as conflicted. Once you resolve the conflict, the newly uploaded file is added as the most recent version. If you're an admin, you can decide what happens to versions of conflicted assets by setting version preferences in upload profiles.

A new version can be added from either the Asset Digest or Asset Details page. 
 

Versions in the Asset Digest

From the Asset Digest, click Versions in the Asset info section. You’ll see the current version – which is also the final version that displays in the asset preview, portals, and embed codes. Date added is the date the version was uploaded.

Explore the alternate versions that were uploaded before. When you click an alternate version's thumbnail, you can see its details, save it as the final version, add a new version, or delete the version. Deleting a version in Asset Digest will remove that file from your total DAM storage. You can't delete the final version of an asset. You have to save another version as final before deleting it.

Plus, you can click on alternate version's thumbnail to enlarge it in quick view and download that version without having to save it as final.

 

When adding a new version, you'll be prompted to upload a new file. This will become the new final version of the asset. 

Metadata is tied to versions. Currently, you can only edit metadata on the Asset Details page, not the Asset Digest. So for example, if you make edits to the metadata on the Asset Details page for Version 2, you will see those edits reflected in the metadata in the Asset Digest when Version 2 is saved as final – but not for Version 1.

Note that if you are switching between versions in the Asset Digest, refresh the page to see current metadata for that version. 

Versions on the Asset Details page

From the Asset Details page, click the Add Version button. Any file uploaded using the Add Version button is added as the most recent version. 

Versions cannot be deleted, but they can be hidden on the Asset Details page if a prior version should no longer be visible, but other versions should. Click Hide Version to remove a version from view. Note that once a version is hidden, it cannot be unhidden. Hidden versions count towards storage space in the DAM.

Permissions 

To view or manage asset versions, users need specific permissions.

Asset Digest

• Edit assets metadata, type, and preview: Required to upload new versions and save final versions.

• Access asset versions: Required to view previous versions.

• Delete assets: Required to delete versions in Asset Digest.

Asset Details

• Access asset versions: Required to view non-finalized versions.

• Edit assets metadata, type, and preview: Required to finalize and archive versions, and to create assets from versions.