Web Governance
Pre-made policies
This article provides instructions on how to add a pre-made policy. Select one of the policies and rules that we have prepared within the application to ensure that all of your website content creators follow the same guidelines and are alerted immediately if the content becomes outdated or is incorrect.
For more information, visit Create a custom policy.
This section provides instructions on how to add a pre-made policy to the Web Governance scan.
Click Global Policies Overview (mallet icon) on the top menu bar of the domain dashboard.
Alternatively, click on the header of the Content Policies section on the domain dashboard.
The Global Policies page opens.
Click Add new policy.
The New Policy page opens.
Policy rules
The selected pre-made rule appears in the list. Click Add Rule to Policy to add more pre-made rules to the policy. See the Rules section in this document for a full list and explanation of the rules.
This section provides information about some of the most commonly used pre-made policies.
For instructions on how to make a custom policy, visit Create a custom policy.
Images greater than 100kB
Finds all images on the website that are larger than 100kB. This can optimize the website for speed and performance. Relevant for simple images (such as small PNGs) that can be smaller than 100kB.
Most likely policy type: Matches
Subject: All
Images greater than 500kB
Finds all images on the website that are larger than 500kB, the largest size recommended for most of the images on the Internet. This is useful for the optimization of the website to improve speed and performance.
Most likely policy type: Matches
Subject: All
Images greater than 1MB
Finds all images on the website that are larger than 1MB. This is useful for the optimization of the website to improve speed and performance. Relevant for large or full-screen background images.
Most likely policy type: Matches
Subject: All
Text that starts with Lorem ipsum
Finds any text that starts with “Lorem ipsum” (the placeholder text). Helps to spot any overlooked areas where the actual content is missing.
Most likely policy type: Unwanted
Subject: HTML pages
For more information, visit Policies to identify placeholder text.
Page titles that contain Lorem ipsum
Finds any page titles that include “Lorem ipsum” (the placeholder text). Helps to spot any overlooked areas where the actual content has not yet been inserted. Most likely policy type: Unwanted
Subject: HTML pages
For more information, visit Policies for titles.
Find long paragraph
Finds text paragraphs that include more than a defined amount of characters (the default is 400). Identify long lines of text and areas that can be improved by punctuation or rewording.
Most likely policy type: Matches
Subject: All
How to set up this policy:
Page text length
Finds pages with body text greater, equal, or lesser character count than the defined value.
Most likely policy type: Matches
Subject: All
Additional setup information:
If needed, edit this policy rule via the Add rule to policy tab.
Find publicly exposed credit card numbers
Detects all number combinations that can be flagged as credit card numbers.
Most likely policy type: Unwanted
Subject: All
Terms to avoid when writing about gender and age
Set a series of words that should be avoided when writing about the topic of gender and age. Run the policy to detect the defined words.
Most likely policy type: Matches
Subject: All
Additional setup information:
Include terms to flag on the subjects of gender and age. Web Governance has provided some common words. To remove them, click on the trash icon. To add more terms, click on the + (plus icon) for a new row.
Example: policeman / Policeman / POLICEMAN.
Edit this policy rule later under the Add rule to policy tab.
Terms to avoid when writing about disabilities
Set a series of words that should be avoided when writing about the topic of accessibility. Run the policy to detect the defined words.
Most likely policy type: Matches
Subject: All
Additional setup information:
Include terms to flag on the subject of disabilities. Web Governance has provided some common words. To remove them, click on the trash icon. To add more terms, click on the + (plus icon) for a new row.
Wrong date format
Set date formats that are allowed on the website. The wrong date formats are flagged.
Most likely policy type: Unwanted
Subject: All
Additional setup information:
(Checkbox text). Detects date formats that use the day-before-month (DMY) format. This does not flag dates where the difference is not obvious (example: 02/05/2021)
Tick each correct date separator for the website and identify the instances where the wrong format is used.
Check the box to also include a rule about using the month-day-year format. When the wrong format is obvious, it is a match.
Edit this policy rule later under the Add rule to policy tab.
Regex: Use regular expressions to define a specific search.
Readability level: This rule searches for text that is in compliance with specific reading levels.
For more information, visit Readability.
This policy counts all text content on a page. To identify long chunks of content, use the Find long paragraph policy instead.
Max. word length
Identify words longer than the defined character limit.
Most likely policy type: Matches
Subject: All
Additional setup information:
Insert a character count to specify the length of a "long word".
Edit this policy rule later under the Add rule to policy tab.
Find words in all capital letters
Finds words that are written in all capital letters.
Most likely policy type: Matches
Subject: All
Repeated words
Identify words that are repeated (next to each other).
Set a character limit for words to be taken into consideration (words with a lower character count are not flagged).
Most likely policy type: Matches
Subject: All
Additional setup information:
Insert a character count to state the shortest word length to be detected (including the inserted value). Shorter words are not flagged.
Edit this policy rule later under the Add rule to policy tab.
Words without specific context
Define the word(s).
Always precede or follow a term or a name by: (example: the abbreviation of a school should always be followed by the word Academy).
The policy flags any instances where the defined rule is not followed.
Most likely policy type: Matches
Subject: All
Additional setup information:
Insert words that need to be in a specific context, either by adding a preceding/following word or both.
Example:
The word “Contact” needs to be followed by “us”.
Tooltips:
Find all pages missing [Company Name]
Identifies all the pages on the domain that do not mention the company name. Useful for ensuring branding consistency across the platform.
Most likely policy type: Matches
Subject: HTML pages
Additional setup information:
Insert a company name to search for throughout your domain. All pages without the name are flagged.
Edit this policy rule later under the Add rule to policy tab.
Find misspelled [Company Name]
Insert some common misspellings of the company name to identify all the instances of those formats. Useful for ensuring branding consistency across the platform.
Most likely policy type: Unwanted
Subject: HTML pages
Additional setup information:
Insert common misspellings of the company name to search for throughout the domain. This also includes the wrong capitalization.
Edit this policy rule later under the Add rule to policy tab.
Tip: Enter common misspellings of a company name (including the wrong capitalization).
Brand name without trademark
Define the correct use of the trademark symbol. All instances that do not display the symbol or that appear in a different format are flagged. Useful for ensuring branding consistency across the platform.
Most likely policy type: Unwanted
Subject: All
Additional setup information:
Insert the brand names that should be followed with the trademark symbol. It is also important to choose which style of the trademark symbols is correct. Names without the symbol or in the wrong style are flagged.
Edit this policy rule later under the Add rule to policy tab.
Find all pages missing the word “ABN” (Australia)
Flag all the pages that do not have the abbreviation ABN (Australian Business Number).
Most likely policy type: Matches
Subject: HTML pages
Find all pages missing the word “AFSL” (Australia)
Flag all pages that do not have the abbreviation AFSL (Australian Financial Services License).
Most likely policy type: Matches
Subject: HTML pages
Find all pages missing the word “BSB” (Australia)
Flag all pages that do not have the abbreviation BSB (Bank State Branch).
Most likely policy type: Matches
Subject: HTML pages
Find all pages missing the word “cost”
Flag all pages that do not have the word “cost”.
Most likely policy type: Matches
Subject: All
Find all pages missing the word “fees”
Flag all pages that do not have the word “fees”.
Most likely policy type: Matches
Subject: All
Find all pages missing the words “disclosure document(s)”
Flag all pages that do not have the phrase “disclosure documents”. Can be used to identify any pages that might be missing an important link in the footer, for example.
Most likely policy type: Matches
Subject: All
Example: wheelchair/ Wheelchair/ WHEELCHAIR.
Edit this policy rule later under the Add rule to policy tab.
Tooltips:
Specify which date separators are correct to use on your website
Incorrect usage of digit separators
Set a uniform digit separator (a symbol used to separate the integer part from the fractional part of a number) format that should be consistent throughout the website. All other digit separator formats will be flagged.
Most likely policy type: Unwanted
Subject: All
Additional setup information:
Select the digit separator that is the correct format. When the wrong format (other option) is detected, the result is flagged.
Edit this policy rule later under the Add rule to policy tab.
Find emails not inside an anchor element
This policy helps to detect all email addresses that are not placed inside an <a> tag.
Hint: Put email addresses inside anchor <a> elements to create email links.
Most likely policy type: Matches
Subject: HTML pages
Search for pages without viewport element
Detects all pages without a viewport element. Helpful for mapping pages that can cause responsiveness issues, especially on mobile devices.
Most likely policy type: Unwanted
Subject: HTML pages
If this content did not answer your questions, try searching or contacting our support team for further assistance.
This policy counts all text content on a page. To identify long chunks of content, use the Find long paragraph policy instead.
Max. word length
Identify words longer than the defined character limit.
Most likely policy type: Matches
Subject: All
Additional setup information:
Insert a character count to specify the length of a "long word".
Edit this policy rule later under the Add rule to policy tab.
Find words in all capital letters
Finds words that are written in all capital letters.
Most likely policy type: Matches
Subject: All
Repeated words
Identify words that are repeated (next to each other).
Set a character limit for words to be taken into consideration (words with a lower character count are not flagged).
Most likely policy type: Matches
Subject: All
Additional setup information:
Insert a character count to state the shortest word length to be detected (including the inserted value). Shorter words are not flagged.
Edit this policy rule later under the Add rule to policy tab.
Words without specific context
Define the word(s).
Always precede or follow a term or a name by: (example: the abbreviation of a school should always be followed by the word Academy).
The policy flags any instances where the defined rule is not followed.
Most likely policy type: Matches
Subject: All
Additional setup information:
Insert words that need to be in a specific context, either by adding a preceding/following word or both.
Example:
The word “Contact” needs to be followed by “us”.
Tooltips:
Find all pages missing [Company Name]
Identifies all the pages on the domain that do not mention the company name. Useful for ensuring branding consistency across the platform.
Most likely policy type: Matches
Subject: HTML pages
Additional setup information:
Insert a company name to search for throughout your domain. All pages without the name are flagged.
Edit this policy rule later under the Add rule to policy tab.
Find misspelled [Company Name]
Insert some common misspellings of the company name to identify all the instances of those formats. Useful for ensuring branding consistency across the platform.
Most likely policy type: Unwanted
Subject: HTML pages
Additional setup information:
Insert common misspellings of the company name to search for throughout the domain. This also includes the wrong capitalization.
Edit this policy rule later under the Add rule to policy tab.
Tip: Enter common misspellings of a company name (including the wrong capitalization).
Brand name without trademark
Define the correct use of the trademark symbol. All instances that do not display the symbol or that appear in a different format are flagged. Useful for ensuring branding consistency across the platform.
Most likely policy type: Unwanted
Subject: All
Additional setup information:
Insert the brand names that should be followed with the trademark symbol. It is also important to choose which style of the trademark symbols is correct. Names without the symbol or in the wrong style are flagged.
Edit this policy rule later under the Add rule to policy tab.
Find all pages missing the word “ABN” (Australia)
Flag all the pages that do not have the abbreviation ABN (Australian Business Number).
Most likely policy type: Matches
Subject: HTML pages
Find all pages missing the word “AFSL” (Australia)
Flag all pages that do not have the abbreviation AFSL (Australian Financial Services License).
Most likely policy type: Matches
Subject: HTML pages
Find all pages missing the word “BSB” (Australia)
Flag all pages that do not have the abbreviation BSB (Bank State Branch).
Most likely policy type: Matches
Subject: HTML pages
Find all pages missing the word “cost”
Flag all pages that do not have the word “cost”.
Most likely policy type: Matches
Subject: All
Find all pages missing the word “fees”
Flag all pages that do not have the word “fees”.
Most likely policy type: Matches
Subject: All
Find all pages missing the words “disclosure document(s)”
Flag all pages that do not have the phrase “disclosure documents”. Can be used to identify any pages that might be missing an important link in the footer, for example.
Most likely policy type: Matches
Subject: All
Example: wheelchair/ Wheelchair/ WHEELCHAIR.
Edit this policy rule later under the Add rule to policy tab.
Tooltips:
Specify which date separators are correct to use on your website
Incorrect usage of digit separators
Set a uniform digit separator (a symbol used to separate the integer part from the fractional part of a number) format that should be consistent throughout the website. All other digit separator formats will be flagged.
Most likely policy type: Unwanted
Subject: All
Additional setup information:
Select the digit separator that is the correct format. When the wrong format (other option) is detected, the result is flagged.
Edit this policy rule later under the Add rule to policy tab.
Find emails not inside an anchor element
This policy helps to detect all email addresses that are not placed inside an <a> tag.
Hint: Put email addresses inside anchor <a> elements to create email links.
Most likely policy type: Matches
Subject: HTML pages
Search for pages without viewport element
Detects all pages without a viewport element. Helpful for mapping pages that can cause responsiveness issues, especially on mobile devices.
Most likely policy type: Unwanted
Subject: HTML pages
If this content did not answer your questions, try searching or contacting our support team for further assistance.
Web Governance