The following definitions are related to the Acquia DAM (Widen). For certain definitions, you may need to enable corresponding features on the Features page in the Admin app.
Assets
The DAM's digital asset management app.
Account settings
Area to update your contact information and see other account information. Account settings are located in your user profile.
Activity feed
Displays on the dashboard. Up to 10 of the most recent activities on the site, including uploads, downloads, shares, and comments activity, display in the feeds, with the most recent activity reported at the top. Activity from all users on the site, not just the logged in user, displays.
Admin / DAM admin
Person who maintains and promotes the DAM. This person leads in areas of system maintenance, marketing global processes and procedures, communications, metadata creation and consistency, training, and user support, and is responsible for managing, mentoring, reviewing, sharing, and enforcing best practices and adding metadata to the site.
Admin dashboard
Displays commonly performed administrative tasks for users and assets, including such things as expired/expiring users, users without roles, assets never ordered, expired assets and assets that are unreleased/pending admin approval.
Advanced search
Area to conduct more precise searches using metadata fields and then save those custom searches to reference later or share with other users (see Spotlight Search).
Agile / agile software development
Method of managing the design and build activities for software applications and other services in a highly flexible and interactive manner.
Alerts
Centralized area with user and admin notifications and messages, similar to commonly-used social networking sites. Part of alerts and email notifications.
All assets search
Displays all assets you have permission to view.
Application programming interface (API)
A set of components for building software apps that can interact with each other and that exposes subsets of data and functions that admins can control through other applications.
Apps (applications)
Includes Assets, Entries, Insights, Portals, Templates, and Workflow areas of the Acquia DAM (Widen).
Archived assets
Assets that have been moved to reduce storage costs while maintaining searching and ordering capabilities. Archived assets may take several hours to become available for download.
Archived asset search
Allows you to search for, download, and share assets that have been archived.
Asset administrator
Users who have permission to administrate activity that occurs at the asset level, such as entering metadata, commenting, creating share links and embed codes, and viewing asset insights. Asset admins also have access to the Admin app.
Asset analytics
Data about individual assets, such as the asset’s popularity, recent and lifetime analytics, and number of global, shared and personal collections, at the asset level.
Asset Details page
Provides information about an individual asset, including the asset’s XMP, IPTC, and Exif metadata, categories, release and expiration dates, number of versions, if documents are attached, file information, if the asset is included in a collection, the asset’s history, asset comments, and more.
Asset groups
Control 50 percent of the security of an asset and determines assets you have access to view or download. There is no limit to the number of asset groups that can be created. Every asset must be assigned to at least one asset group, but they can be assigned to multiple asset groups if needed.
Asset insights
Asset-level analytics. A quick glance at the number of downloads, orders, and views, global collections, shares, and intended use for an individual asset.
Attached documents
Documents, such as release forms and licenses, that are associated with assets and can be viewed and downloaded.
Auto tagging
Automatically add image recognition tags to metadata fields upon upload of assets using Clarifai.
Batch editing
Occurs when you make the same changes to metadata, categories, or security for up to 500 assets at one time. There are options to add or replace metadata when in batch mode. The system default is to replace.
Category
A distinct grouping of assets you have permission to view arranged in parent and child hierarchies.
Collection
Group of assets used for a specific purpose. Types of collections include personal, shared, and global.
Lightweight method of providing feedback and collaborating on assets. Make comments on individual assets and share comments with selected recipients.
Compression artifact
A noticeable distortion of including images, audio, and video caused by the application of lossy data compression.
Contacts
List of recipients you create in your account to reuse when sharing assets with others. Similar to an address book.
Controlled vocabulary / controlled vocabulary list
Words or phrases that you determine are acceptable values, or options, for users to choose from when completing metadata fields. They bring consistency and control to your metadata, ultimately making assets more organized and easier to find via searching and filtering.
Crop
The ability to create an alternate preview of an asset while maintaining the original asset.
Dashboard
The home page of the DAM. Displays dashboard messages, spotlight searches and collections, an upload button if you have permission, an activity feed, and more.
Dashboard messages
Section where you can communicate welcome messages or important information related to users. Dashboard messages can be directed to a specific group of users based on their role.
Data migration
Upload of digital assets for a customer onto an Acquia-supplied external hard drive. Assets are assigned to a category search structure based on the folder structure provided on hard drive.
Deep links
URLs that link directly to a specific page within a website, rather than the home page.
Dependent metadata
Metadata that relates to, or depends on, another piece of metadata. When a parent metadata field is completed, the dependent child field must also be completed.
Digimarc
Digital watermarking technology that allows an embedded, invisible digital watermark that includes information about the asset to be automatically placed on the asset when it’s downloaded from the DAM.
Digital asset
Any type of digital file (e.g., image, PDF, video, document) in the DAM. Usually an image or video that can be used in a number of different ways. Any type of digital file (e.g., image, PDF, video, document) in the DAM is referred to as an asset. Digital assets can be image files, camera raw formats, audio and video files, as well as Office, page layout, and text files or compression formats.
Digital asset management (DAM)
A system for managing digital assets that focuses on file organization, secure access, storage, and export for variable use.
Document text search
Search of text in Office documents and PDF files.
Download
Transfer of a file from the DAM to your computer. Available if you have permission to save and use assets in conversion formats designated by admins. Downloads can be sent via email to others.
Drupal integration
An open-source blogging and web content management system that allows you to search the DAM for assets to use in web pages and blogs. You can also select embed codes for assets in your site and embed those assets into web content.
Email notification
Messages sent from the DAM for key activity, like when assets you have permission to view are added to your site, exports are pending download, and for upcoming password and order expirations. Part of alerts and email notifications.
Embed code
HTML created by the DAM and used to link an asset to another location on the web, either in a CMS, public site, or another online service. The asset is managed in the DAM, and when it’s updated, the embed code is automatically updated on linked websites to allow the most current view of the asset to always be displayed. There is no action needed on your part for embed codes when assets are updated in the DAM.
Embed metadata
Update XMP metadata when assets are downloaded with the current metadata from the Asset Details page.
Embed ratings
Map assets’ star ratings into XMP fields when assets are downloaded.
Encapsulated PDF preview
Packaged compressed folders uploaded into the DAM can have a PDF processed as its preview.
End-user license agreement (EULA)
License used for the DAM software that details how the assets available in the site can and cannot be used.
Expiration date
Date an asset expires and makes the asset no longer available for you to order, download, or share.
Expired asset
Asset that’s no longer accessible when you don’t have permission to view it.
Export
Document (CSV, PDF, or XLSX) that includes data about search results, asset analytics, orders, metadata, uploads, and more.
Extensible markup language (XML)
Language that defines a set of rules for encoding documents in a format that is both human-readable and machine-readable.
Favorite assets
Preferred assets that are listed first in search results for all users. To favorite an asset, simply click the heart icon next to an asset’s file name.
Features
Functionality available to you in the DAM that can be enabled or disabled to best fit use of your DAM site.
File transfer protocol (FTP) upload
Option to upload assets to the DAM via an FTP app like Fetch or Mozilla.
Global collections
Collections created by admins that are visible if you have permission to view at least one asset in them.
Global collections search
Search option that displays all global collections you have permission to view.
Google Analytics
Analyze DAM site traffic to improve the user experience with data from Google Analytics. See trends on assets users view, browsers that are used, geographical location, and amount of time users spend on site pages.
Governance
Set of guidelines and processes to guide, direct, and control how the DAM is used and maintained.
Image resolution
Measurement of detail for a viewable image. Resolution units can be tied to physical sizes (e.g., lines per mm, lines per inch, points per inch, pixels per inch) or to the overall size of a picture (pixels x pixels for digital photography).
Intended use
A way to indicate how you plan to use assets after they’re downloaded or shared.
Lossless compression
Class of data compression algorithms that allows the original data in a file to be perfectly reconstructed from compressed data.
Lossy compression
Permits reconstruction only of an approximation of the original data, which usually improves compression rates (and therefore reduces file sizes).
Metadata
Information that describes and defines an asset. Data about data.
Metadata fields
Define and name groups of metadata in Assets. Metadata fields also determine the format that must be followed when entering metadata.
Metadata import
Adding metadata upon upload of assets into the DAM by transferring it from a previous DAM system or by using the API to integrate between the DAM and another app for continuous imports. A map must be provided to direct the matching of old metadata fields to new metadata fields. There must also be a key or unique identifier such as a filename to determine what files match unique sets of metadata.
Metadata mapping
Mapping of IPTC, XMP, and Exif metadata fields to fields in the DAM.
Metadata type
An array of metadata fields that correspond to different types of assets you want to be searched for in a specific manner. Metadata types are also known as metadata schemas or metadata standards. For example, metadata types correspond to different types of assets, such as product photography or video.
Mobile app
App that offers DAM features that are optimized for tablets and mobile devices. Search for, view, select, and send assets to yourself or others.
More searches
Provides additional search options, including advanced search, all assets search, multiple asset search, global collections search, and saved searches, in addition to search help.
Multi-branded UI / skinned site
A new access point to a DAM site via a different URL, allowing the ability to customize the user interface branding of the system between divisions and/or brands. Although the interfaces are different, all sites are connected to the same master database of information.
Multiple asset search
Allows you to search for lists of assets by filename or by selected metadata fields all in one search.
Permissions
Options that determine the level of interaction you can take with assets, including if you can view or order assets that are released, unreleased, or expired, the conversion formats that are available, and if order approval is required.
Predictive search
Additional terms presented while typing in the quick search based on released assets’ metadata that can be used to search.
Preferences
Located in your user profile. They allow you to choose an app to view by default, select your timezone, choose how you view assets, set your most used apps, and choose alert and email notification preferences.
Previews
Available views of assets.
Quick search
Field that searches filenames and metadata of all assets when a keyword, term, or phrase is entered.
Quick View
Larger preview of an asset that displays when you click an asset’s thumbnail in search results or the preview on the Asset Details page. Zoom in on previews in Quick View.
Raster (raster graphics)
Dot matrix data structure representing a generally rectangular grid of pixels, or points of color, viewable via a monitor, paper, or other display medium. Raster images are stored in image files with varying formats.
Ratings
Ranking for individual assets based on one to five stars.
Refine search
Option to narrow search results based on certain criteria, such as categories, file types, average rating, collections, and metadata. Also known as a faceted search or filtering.
Registration codes
Code you enter when registering for the DAM for the first time that maps to roles you have permission to. The code makes the administrative process of approving new user accounts more efficient.
Release date
The date an asset is available for you to download or share.
Released assets
Assets that are available to order, download, or share.
Roles
Define specific permissions for a group of users. All users are assigned to one or more roles by admins.
Role templates
Templates that automatically assign default permissions for users based on the template selected when a role is created. Choose from four template options: general user, asset admin, user admin, and DAM admin.
Saved search
An advanced search that can be performed again in the future without entering search details.
Search results
Assets that display after search terms are entered.
Search suggestions
Additional terms that are presented when there aren’t any search results that are similar to the quick search phrase you entered.
Search within
Further filtering of search results using a field in the refine search options that works like quick search for the set of results.
Selection panel
Toolbar that appears when you select one or more assets and allows them to download and share assets, add selected assets to a new or existing collection or share a collection, batch edit or delete assets, attach documents, archive assets, and more.
Share
Send assets to others using links and embed codes or via email.
Share links
Links, or URLs, for assets that can be sent to others.
Single sign-on (SSO)
Sign-on option where you log in to one website and are automatically authenticated in other websites without entering additional login or password information.
Software-as-a-Service (SaaS)
A software licensing and delivery model in which software is licensed on a subscription basis and is centrally hosted. Sometimes referred to as on-demand software.
Sort
Way to organize or group assets in search results.
Spotlight collections
Group of assets with pre-determined search criteria that can be searched from the dashboard. They can be created and saved if you have permission to favorite assets.
Spotlight searches
Assets with pre-determined search criteria that can be searched from the dashboard. They can be created and saved if you have permission to access the advanced search.
Taxonomy
How information is structurally organized, such as a set of metadata fields or category hierarchy.
Thumbnail dropdown
Area to view assets in a list or thumbnail view or in a tiny to extra large format and to show details and if assets are included in InDesign documents.
Thumbnail text
Method to display specific metadata below a thumbnail when hovering or in thumbnail detail view.
Unreleased assets
Assets that have been uploaded but are not available for you to download or share.
Upload
Adding assets to a DAM site by dragging and dropping or browsing for them.
Upload profile
When selected at upload, automatically places assets into specific asset groups, sets release and expiration dates, and adds default metadata. Upload profiles can be used to archive assets, set version preferences for conflicting assets, and assign assets to categories and global collections.
Upload Wizard
Area to upload single or a batch of assets by dragging and dropping, add metadata, add assets to a collection or categories, add or change security settings, and add assets to asset groups.
User
A specific individual (e.g., admin, uploader, contributor) assigned to a role or multiple roles in the DAM.
User administrator
Admin that approves user requests to access the DAM and can edit and delete users from the site.
User engagement
A set of techniques to connect with users, improve the user experience, and assure a positive ROI.
User profile
Area of the site that allows you to choose the settings for your account; set preferences for alerts, email notifications, and watched assets; generate credentials for FTP uploads and the mobile app; and download and install available native integrations.
Vanity URL
A custom web address for the DAM that does not redirect to the standard address.
Vector graphics
The use of polygons to represent images in computer graphics. Vector graphics are based on vectors, which lead through locations called control points or nodes. Each of these points has a definite position on the x- and y-axes of the work plane and determines the direction of the path; further, each path may be assigned various attributes, including such values as stroke color, shape, curve, thickness, and fill.
Version
An updated file for an asset.
Video clip
Portion of a video that’s selected to download or share.
Watched assets
Assets you are keeping an eye on. You’ll be notified via alert or email notification when changes, including when assets are updated or expired or when metadata is updated, are made to assets you’re watching.
Watermark
Image added to all asset previews on a DAM site that display regardless of your role. Watermarks may also be applied to downloaded assets based on the conversion format(s) selected.
Native integrations
Flexible and customizable solutions that connect the DAM with file sharing, project management, and uploading and editing tools.
WordPress
An integrated open-source CMS used to create websites and blogs. You can transfer or embed assets from your DAM site into your WordPress website or blog using the Acquia DAM (Widen) Library plugin. Access to WordPress is located in your user profile.
Entries
An Acquia DAM (Widen) app that organizes your product information, marketing copy, and digital assets for channel distribution.
Attributes
Describe a product, much like metadata describes an asset.
Attribute groups
Groups of like attributes that correlate with each other.
Attribute types
Fields that can describe attributes.
Channels
Sites in which product assets and marketing copy from Entries display.
Parent product
A product with one or more variant (child) products. Parent products are not sellable.
Product types
Define the attributes each product has, similar to how metadata types define the metadata fields.
Products
Items that display in channels, along with corresponding product information and marketing copy.
Solo product
A product that is neither the parent nor the child of another product. Solo products are sellable.
SKUs
Values assigned to products.
Variant product
A product that has a parent product. Variant products are sellable.
Insights
An app in the Acquia DAM (Widen) that gives you a bird’s-eye view of logins, storage, assets, users, and orders.
Chart
Graph, table, or diagram that shows site and/or engagement data for your site.
Chart editor
Edit site and engagement data for a chart.
Dashboard
Where charts of site and engagement data display. Multiple Insights dashboards can be created to show varying types of data.
Embed views
Created from embed codes, which are HTML codes generated from the DAM that can be dropped into your website for web publishing.
Export
Report that includes data about an Insights chart. Export overview information or details about a chart.
Filter
Option to narrow results in an Insights chart.
Group by
How data is organized along the x-axis of an Insights chart. Site and engagement data can be grouped.
Orders
A count of how many people downloaded specific assets. Depending on your permission settings, orders may require admin approval before someone can access the file.
Select source
Source of data - site or engagement - included in a chart.
Share views
Created from share links, which are URL codes generated from the DAM that can be shared with anyone.
Site views
Internal views for users browsing your DAM site.
Portals
Showcase your assets and share your brand with different audiences in an easy and frictionless way. Choose from a variety of portal types to curate collections, communicate, and illustrate brand guidelines or deliver approved brand assets, distribute resources, display videos, or collaborate with your team.
Banner image
Full-width image that can be used at the top of a portal or added between various sections in a portal to introduce new content.
Call to action (CTA)
Button that can be added to a portal to guide you to another resource. The CTA button can only be included in banner sections.
Direct link
A web URL that links directly to an image, video, document, etc. Direct links can link to a portal itself or to assets within a portal.
Download and share settings
Settings portal creators can choose to allow you to download or share links, embed codes, and direct links.
Embed code
Blocks of HTML text you can embed in a CMS, website, or other online source while maintaining central control of the code from a portal.
General settings
Settings portal creators can choose from in sections to display asset filenames, enable the quick search, set the number of assets available on each portal page, and sort portal assets. Available settings depend on the type of section.
Live Editor
Tool used to create and customize portals.
Area to add links to additional resources or a table of contents in the portal.
Navigation settings
Choose font, header, and menu settings, including text, hover, active, and background colors all portal types except for Standard Portals.
Portal settings
Area to change the portal name and expiration date. Also, see who created the portal and the date it was created.
Portal template
Used to build your portal and to share assets. Templates include Standard, Brand, and Video, with future releases of Channel and Collaborative templates.
Portal thumbnail
An image you select to represent your portal on the dashboard.
Sections
A way for you to separate assets into related groups, yet keep them on one portal. Choose from assets, banner, color palette, and column sections, depending on the portal template you select.
Security
Options to choose to make a portal public, add an access code, or require invitees to log in using their DAM account.
Share link
A URL you can copy to quickly send others a preview of an asset.
Templates
An app that allows you to upload brand-approved InDesign templates for you to quickly and easily customize and download as high-quality print material.
Asset choices
Assets you can choose from when customizing a template.
Document
A customized template.
Live Editor
Tool used to create and customize templates.
My documents
A list of templates you’ve previously customized.
Saved search
A previous search for templates that can be saved from the advanced search.
Template categories
A group of templates arranged to help you quickly and easily find the one you need to customize.
Template groups
Control the security for templates by assigning user permissions to view, customize and order, edit, and delete templates in a group, or require order approval from an admin before you can receive templates you’ve ordered.
Workflow
A comprehensive online proofing tool that gives your team the visibility into project files as they go through the approval process and become distributable assets in the Acquia DAM (Widen).
Feedback on proofs as they go through a collaborative workflow.
Person who adds feedback on proofs.
Deliverable
Individual pieces of content that are created during a project.
Deliverable status
Choices that give your feedback after you’re done reviewing a proof (approved, approved with edits, changes requested).
Project
A container for related deliverables that need completing and their associated workflows. It’s the base component that you need before a workflow can be started.
Project creator
Person who kicks off the project creation process. He or she may either upload a proof or assign someone else to provide it. Project creators can also edit project details (due date, description, etc.), comment on proofs, and re-route or close deliverables.
Project manager
Person who may work with the project creator, proof provider, and others to manage a project from start through finish.
Proof
A draft of a file that’s being reviewed that generates comments, feedback, and ultimately approval.
Proof provider
Person who adds a proof to a deliverable. Proof providers can be project creators, designers, or anyone else responsible for producing creative files.
Proof version
A proof can have one or many versions. Each one incorporates comments and edits suggested in the prior version. A stage of work is complete when a version of the proof gains all necessary approvals.
Requester
Person who requests a creative project be created.
Reviewer
Person who looks over and provides feedback and comments on proofs.
Review stage
A group of reviewers who need to give feedback and decisions on a piece of content. Stages are sequential in nature and have a due date. A deliverable may have one or many review stages.
Round
A period of review on a single version of a proof in a review stage.
Supporting files
Files like creative briefs and slide decks that provide more context about a project to keep all stakeholders, project participants, etc. aligned.
Timeline
A bird's-eye view of a project that gives insight about what’s happening with it, including what's on track, what's falling behind, and anything that needs attention.
Workflow
The process a deliverable goes through as it is edited, reviewed, and updated.
Workgroup
Team of people who can either submit a work request form or review and approve request forms.
Work request form
A way for a creative team's customers (internal or external) to request new content projects be created, undertaken, etc.
Acquia DAM Dictionary
The following definitions are related to the Acquia DAM (Widen). For certain definitions, you may need to enable corresponding features on the Features page in the Admin app.
Assets
The DAM's digital asset management app.
Account settings
Area to update your contact information and see other account information. Account settings are located in your user profile.
Activity feed
Displays on the dashboard. Up to 10 of the most recent activities on the site, including uploads, downloads, shares, and comments activity, display in the feeds, with the most recent activity reported at the top. Activity from all users on the site, not just the logged in user, displays.
Admin / DAM admin
Person who maintains and promotes the DAM. This person leads in areas of system maintenance, marketing global processes and procedures, communications, metadata creation and consistency, training, and user support, and is responsible for managing, mentoring, reviewing, sharing, and enforcing best practices and adding metadata to the site.
Admin dashboard
Displays commonly performed administrative tasks for users and assets, including such things as expired/expiring users, users without roles, assets never ordered, expired assets and assets that are unreleased/pending admin approval.
Advanced search
Area to conduct more precise searches using metadata fields and then save those custom searches to reference later or share with other users (see Spotlight Search).
Agile / agile software development
Method of managing the design and build activities for software applications and other services in a highly flexible and interactive manner.
Alerts
Centralized area with user and admin notifications and messages, similar to commonly-used social networking sites. Part of alerts and email notifications.
All assets search
Displays all assets you have permission to view.
Application programming interface (API)
A set of components for building software apps that can interact with each other and that exposes subsets of data and functions that admins can control through other applications.
Apps (applications)
Includes Assets, Entries, Insights, Portals, Templates, and Workflow areas of the Acquia DAM (Widen).
Archived assets
Assets that have been moved to reduce storage costs while maintaining searching and ordering capabilities. Archived assets may take several hours to become available for download.
Archived asset search
Allows you to search for, download, and share assets that have been archived.
Asset administrator
Users who have permission to administrate activity that occurs at the asset level, such as entering metadata, commenting, creating share links and embed codes, and viewing asset insights. Asset admins also have access to the Admin app.
Asset analytics
Data about individual assets, such as the asset’s popularity, recent and lifetime analytics, and number of global, shared and personal collections, at the asset level.
Asset Details page
Provides information about an individual asset, including the asset’s XMP, IPTC, and Exif metadata, categories, release and expiration dates, number of versions, if documents are attached, file information, if the asset is included in a collection, the asset’s history, asset comments, and more.
Asset groups
Control 50 percent of the security of an asset and determines assets you have access to view or download. There is no limit to the number of asset groups that can be created. Every asset must be assigned to at least one asset group, but they can be assigned to multiple asset groups if needed.
Asset insights
Asset-level analytics. A quick glance at the number of downloads, orders, and views, global collections, shares, and intended use for an individual asset.
Attached documents
Documents, such as release forms and licenses, that are associated with assets and can be viewed and downloaded.
Auto tagging
Automatically add image recognition tags to metadata fields upon upload of assets using Clarifai.
Batch editing
Occurs when you make the same changes to metadata, categories, or security for up to 500 assets at one time. There are options to add or replace metadata when in batch mode. The system default is to replace.
Category
A distinct grouping of assets you have permission to view arranged in parent and child hierarchies.
Collection
Group of assets used for a specific purpose. Types of collections include personal, shared, and global.
Lightweight method of providing feedback and collaborating on assets. Make comments on individual assets and share comments with selected recipients.
Compression artifact
A noticeable distortion of including images, audio, and video caused by the application of lossy data compression.
Contacts
List of recipients you create in your account to reuse when sharing assets with others. Similar to an address book.
Controlled vocabulary / controlled vocabulary list
Words or phrases that you determine are acceptable values, or options, for users to choose from when completing metadata fields. They bring consistency and control to your metadata, ultimately making assets more organized and easier to find via searching and filtering.
Crop
The ability to create an alternate preview of an asset while maintaining the original asset.
Dashboard
The home page of the DAM. Displays dashboard messages, spotlight searches and collections, an upload button if you have permission, an activity feed, and more.
Dashboard messages
Section where you can communicate welcome messages or important information related to users. Dashboard messages can be directed to a specific group of users based on their role.
Data migration
Upload of digital assets for a customer onto an Acquia-supplied external hard drive. Assets are assigned to a category search structure based on the folder structure provided on hard drive.
Deep links
URLs that link directly to a specific page within a website, rather than the home page.
Dependent metadata
Metadata that relates to, or depends on, another piece of metadata. When a parent metadata field is completed, the dependent child field must also be completed.
Digimarc
Digital watermarking technology that allows an embedded, invisible digital watermark that includes information about the asset to be automatically placed on the asset when it’s downloaded from the DAM.
Digital asset
Any type of digital file (e.g., image, PDF, video, document) in the DAM. Usually an image or video that can be used in a number of different ways. Any type of digital file (e.g., image, PDF, video, document) in the DAM is referred to as an asset. Digital assets can be image files, camera raw formats, audio and video files, as well as Office, page layout, and text files or compression formats.
Digital asset management (DAM)
A system for managing digital assets that focuses on file organization, secure access, storage, and export for variable use.
Document text search
Search of text in Office documents and PDF files.
Download
Transfer of a file from the DAM to your computer. Available if you have permission to save and use assets in conversion formats designated by admins. Downloads can be sent via email to others.
Drupal integration
An open-source blogging and web content management system that allows you to search the DAM for assets to use in web pages and blogs. You can also select embed codes for assets in your site and embed those assets into web content.
Email notification
Messages sent from the DAM for key activity, like when assets you have permission to view are added to your site, exports are pending download, and for upcoming password and order expirations. Part of alerts and email notifications.
Embed code
HTML created by the DAM and used to link an asset to another location on the web, either in a CMS, public site, or another online service. The asset is managed in the DAM, and when it’s updated, the embed code is automatically updated on linked websites to allow the most current view of the asset to always be displayed. There is no action needed on your part for embed codes when assets are updated in the DAM.
Embed metadata
Update XMP metadata when assets are downloaded with the current metadata from the Asset Details page.
Embed ratings
Map assets’ star ratings into XMP fields when assets are downloaded.
Encapsulated PDF preview
Packaged compressed folders uploaded into the DAM can have a PDF processed as its preview.
End-user license agreement (EULA)
License used for the DAM software that details how the assets available in the site can and cannot be used.
Expiration date
Date an asset expires and makes the asset no longer available for you to order, download, or share.
Expired asset
Asset that’s no longer accessible when you don’t have permission to view it.
Export
Document (CSV, PDF, or XLSX) that includes data about search results, asset analytics, orders, metadata, uploads, and more.
Extensible markup language (XML)
Language that defines a set of rules for encoding documents in a format that is both human-readable and machine-readable.
Favorite assets
Preferred assets that are listed first in search results for all users. To favorite an asset, simply click the heart icon next to an asset’s file name.
Features
Functionality available to you in the DAM that can be enabled or disabled to best fit use of your DAM site.
File transfer protocol (FTP) upload
Option to upload assets to the DAM via an FTP app like Fetch or Mozilla.
Global collections
Collections created by admins that are visible if you have permission to view at least one asset in them.
Global collections search
Search option that displays all global collections you have permission to view.
Google Analytics
Analyze DAM site traffic to improve the user experience with data from Google Analytics. See trends on assets users view, browsers that are used, geographical location, and amount of time users spend on site pages.
Governance
Set of guidelines and processes to guide, direct, and control how the DAM is used and maintained.
Image resolution
Measurement of detail for a viewable image. Resolution units can be tied to physical sizes (e.g., lines per mm, lines per inch, points per inch, pixels per inch) or to the overall size of a picture (pixels x pixels for digital photography).
Intended use
A way to indicate how you plan to use assets after they’re downloaded or shared.
Lossless compression
Class of data compression algorithms that allows the original data in a file to be perfectly reconstructed from compressed data.
Lossy compression
Permits reconstruction only of an approximation of the original data, which usually improves compression rates (and therefore reduces file sizes).
Metadata
Information that describes and defines an asset. Data about data.
Metadata fields
Define and name groups of metadata in Assets. Metadata fields also determine the format that must be followed when entering metadata.
Metadata import
Adding metadata upon upload of assets into the DAM by transferring it from a previous DAM system or by using the API to integrate between the DAM and another app for continuous imports. A map must be provided to direct the matching of old metadata fields to new metadata fields. There must also be a key or unique identifier such as a filename to determine what files match unique sets of metadata.
Metadata mapping
Mapping of IPTC, XMP, and Exif metadata fields to fields in the DAM.
Metadata type
An array of metadata fields that correspond to different types of assets you want to be searched for in a specific manner. Metadata types are also known as metadata schemas or metadata standards. For example, metadata types correspond to different types of assets, such as product photography or video.
Mobile app
App that offers DAM features that are optimized for tablets and mobile devices. Search for, view, select, and send assets to yourself or others.
More searches
Provides additional search options, including advanced search, all assets search, multiple asset search, global collections search, and saved searches, in addition to search help.
Multi-branded UI / skinned site
A new access point to a DAM site via a different URL, allowing the ability to customize the user interface branding of the system between divisions and/or brands. Although the interfaces are different, all sites are connected to the same master database of information.
Multiple asset search
Allows you to search for lists of assets by filename or by selected metadata fields all in one search.
Permissions
Options that determine the level of interaction you can take with assets, including if you can view or order assets that are released, unreleased, or expired, the conversion formats that are available, and if order approval is required.
Predictive search
Additional terms presented while typing in the quick search based on released assets’ metadata that can be used to search.
Preferences
Located in your user profile. They allow you to choose an app to view by default, select your timezone, choose how you view assets, set your most used apps, and choose alert and email notification preferences.
Previews
Available views of assets.
Quick search
Field that searches filenames and metadata of all assets when a keyword, term, or phrase is entered.
Quick View
Larger preview of an asset that displays when you click an asset’s thumbnail in search results or the preview on the Asset Details page. Zoom in on previews in Quick View.
Raster (raster graphics)
Dot matrix data structure representing a generally rectangular grid of pixels, or points of color, viewable via a monitor, paper, or other display medium. Raster images are stored in image files with varying formats.
Ratings
Ranking for individual assets based on one to five stars.
Refine search
Option to narrow search results based on certain criteria, such as categories, file types, average rating, collections, and metadata. Also known as a faceted search or filtering.
Registration codes
Code you enter when registering for the DAM for the first time that maps to roles you have permission to. The code makes the administrative process of approving new user accounts more efficient.
Release date
The date an asset is available for you to download or share.
Released assets
Assets that are available to order, download, or share.
Roles
Define specific permissions for a group of users. All users are assigned to one or more roles by admins.
Role templates
Templates that automatically assign default permissions for users based on the template selected when a role is created. Choose from four template options: general user, asset admin, user admin, and DAM admin.
Saved search
An advanced search that can be performed again in the future without entering search details.
Search results
Assets that display after search terms are entered.
Search suggestions
Additional terms that are presented when there aren’t any search results that are similar to the quick search phrase you entered.
Search within
Further filtering of search results using a field in the refine search options that works like quick search for the set of results.
Selection panel
Toolbar that appears when you select one or more assets and allows them to download and share assets, add selected assets to a new or existing collection or share a collection, batch edit or delete assets, attach documents, archive assets, and more.
Share
Send assets to others using links and embed codes or via email.
Share links
Links, or URLs, for assets that can be sent to others.
Single sign-on (SSO)
Sign-on option where you log in to one website and are automatically authenticated in other websites without entering additional login or password information.
Software-as-a-Service (SaaS)
A software licensing and delivery model in which software is licensed on a subscription basis and is centrally hosted. Sometimes referred to as on-demand software.
Sort
Way to organize or group assets in search results.
Spotlight collections
Group of assets with pre-determined search criteria that can be searched from the dashboard. They can be created and saved if you have permission to favorite assets.
Spotlight searches
Assets with pre-determined search criteria that can be searched from the dashboard. They can be created and saved if you have permission to access the advanced search.
Taxonomy
How information is structurally organized, such as a set of metadata fields or category hierarchy.
Thumbnail dropdown
Area to view assets in a list or thumbnail view or in a tiny to extra large format and to show details and if assets are included in InDesign documents.
Thumbnail text
Method to display specific metadata below a thumbnail when hovering or in thumbnail detail view.
Unreleased assets
Assets that have been uploaded but are not available for you to download or share.
Upload
Adding assets to a DAM site by dragging and dropping or browsing for them.
Upload profile
When selected at upload, automatically places assets into specific asset groups, sets release and expiration dates, and adds default metadata. Upload profiles can be used to archive assets, set version preferences for conflicting assets, and assign assets to categories and global collections.
Upload Wizard
Area to upload single or a batch of assets by dragging and dropping, add metadata, add assets to a collection or categories, add or change security settings, and add assets to asset groups.
User
A specific individual (e.g., admin, uploader, contributor) assigned to a role or multiple roles in the DAM.
User administrator
Admin that approves user requests to access the DAM and can edit and delete users from the site.
User engagement
A set of techniques to connect with users, improve the user experience, and assure a positive ROI.
User profile
Area of the site that allows you to choose the settings for your account; set preferences for alerts, email notifications, and watched assets; generate credentials for FTP uploads and the mobile app; and download and install available native integrations.
Vanity URL
A custom web address for the DAM that does not redirect to the standard address.
Vector graphics
The use of polygons to represent images in computer graphics. Vector graphics are based on vectors, which lead through locations called control points or nodes. Each of these points has a definite position on the x- and y-axes of the work plane and determines the direction of the path; further, each path may be assigned various attributes, including such values as stroke color, shape, curve, thickness, and fill.
Version
An updated file for an asset.
Video clip
Portion of a video that’s selected to download or share.
Watched assets
Assets you are keeping an eye on. You’ll be notified via alert or email notification when changes, including when assets are updated or expired or when metadata is updated, are made to assets you’re watching.
Watermark
Image added to all asset previews on a DAM site that display regardless of your role. Watermarks may also be applied to downloaded assets based on the conversion format(s) selected.
Native integrations
Flexible and customizable solutions that connect the DAM with file sharing, project management, and uploading and editing tools.
WordPress
An integrated open-source CMS used to create websites and blogs. You can transfer or embed assets from your DAM site into your WordPress website or blog using the Acquia DAM (Widen) Library plugin. Access to WordPress is located in your user profile.
Entries
An Acquia DAM (Widen) app that organizes your product information, marketing copy, and digital assets for channel distribution.
Attributes
Describe a product, much like metadata describes an asset.
Attribute groups
Groups of like attributes that correlate with each other.
Attribute types
Fields that can describe attributes.
Channels
Sites in which product assets and marketing copy from Entries display.
Parent product
A product with one or more variant (child) products. Parent products are not sellable.
Product types
Define the attributes each product has, similar to how metadata types define the metadata fields.
Products
Items that display in channels, along with corresponding product information and marketing copy.
Solo product
A product that is neither the parent nor the child of another product. Solo products are sellable.
SKUs
Values assigned to products.
Variant product
A product that has a parent product. Variant products are sellable.
Insights
An app in the Acquia DAM (Widen) that gives you a bird’s-eye view of logins, storage, assets, users, and orders.
Chart
Graph, table, or diagram that shows site and/or engagement data for your site.
Chart editor
Edit site and engagement data for a chart.
Dashboard
Where charts of site and engagement data display. Multiple Insights dashboards can be created to show varying types of data.
Embed views
Created from embed codes, which are HTML codes generated from the DAM that can be dropped into your website for web publishing.
Export
Report that includes data about an Insights chart. Export overview information or details about a chart.
Filter
Option to narrow results in an Insights chart.
Group by
How data is organized along the x-axis of an Insights chart. Site and engagement data can be grouped.
Orders
A count of how many people downloaded specific assets. Depending on your permission settings, orders may require admin approval before someone can access the file.
Select source
Source of data - site or engagement - included in a chart.
Share views
Created from share links, which are URL codes generated from the DAM that can be shared with anyone.
Site views
Internal views for users browsing your DAM site.
Portals
Showcase your assets and share your brand with different audiences in an easy and frictionless way. Choose from a variety of portal types to curate collections, communicate, and illustrate brand guidelines or deliver approved brand assets, distribute resources, display videos, or collaborate with your team.
Banner image
Full-width image that can be used at the top of a portal or added between various sections in a portal to introduce new content.
Call to action (CTA)
Button that can be added to a portal to guide you to another resource. The CTA button can only be included in banner sections.
Direct link
A web URL that links directly to an image, video, document, etc. Direct links can link to a portal itself or to assets within a portal.
Download and share settings
Settings portal creators can choose to allow you to download or share links, embed codes, and direct links.
Embed code
Blocks of HTML text you can embed in a CMS, website, or other online source while maintaining central control of the code from a portal.
General settings
Settings portal creators can choose from in sections to display asset filenames, enable the quick search, set the number of assets available on each portal page, and sort portal assets. Available settings depend on the type of section.
Live Editor
Tool used to create and customize portals.
Area to add links to additional resources or a table of contents in the portal.
Navigation settings
Choose font, header, and menu settings, including text, hover, active, and background colors all portal types except for Standard Portals.
Portal settings
Area to change the portal name and expiration date. Also, see who created the portal and the date it was created.
Portal template
Used to build your portal and to share assets. Templates include Standard, Brand, and Video, with future releases of Channel and Collaborative templates.
Portal thumbnail
An image you select to represent your portal on the dashboard.
Sections
A way for you to separate assets into related groups, yet keep them on one portal. Choose from assets, banner, color palette, and column sections, depending on the portal template you select.
Security
Options to choose to make a portal public, add an access code, or require invitees to log in using their DAM account.
Share link
A URL you can copy to quickly send others a preview of an asset.
Templates
An app that allows you to upload brand-approved InDesign templates for you to quickly and easily customize and download as high-quality print material.
Asset choices
Assets you can choose from when customizing a template.
Document
A customized template.
Live Editor
Tool used to create and customize templates.
My documents
A list of templates you’ve previously customized.
Saved search
A previous search for templates that can be saved from the advanced search.
Template categories
A group of templates arranged to help you quickly and easily find the one you need to customize.
Template groups
Control the security for templates by assigning user permissions to view, customize and order, edit, and delete templates in a group, or require order approval from an admin before you can receive templates you’ve ordered.
Workflow
A comprehensive online proofing tool that gives your team the visibility into project files as they go through the approval process and become distributable assets in the Acquia DAM (Widen).
Feedback on proofs as they go through a collaborative workflow.
Person who adds feedback on proofs.
Deliverable
Individual pieces of content that are created during a project.
Deliverable status
Choices that give your feedback after you’re done reviewing a proof (approved, approved with edits, changes requested).
Project
A container for related deliverables that need completing and their associated workflows. It’s the base component that you need before a workflow can be started.
Project creator
Person who kicks off the project creation process. He or she may either upload a proof or assign someone else to provide it. Project creators can also edit project details (due date, description, etc.), comment on proofs, and re-route or close deliverables.
Project manager
Person who may work with the project creator, proof provider, and others to manage a project from start through finish.
Proof
A draft of a file that’s being reviewed that generates comments, feedback, and ultimately approval.
Proof provider
Person who adds a proof to a deliverable. Proof providers can be project creators, designers, or anyone else responsible for producing creative files.
Proof version
A proof can have one or many versions. Each one incorporates comments and edits suggested in the prior version. A stage of work is complete when a version of the proof gains all necessary approvals.
Requester
Person who requests a creative project be created.
Reviewer
Person who looks over and provides feedback and comments on proofs.
Review stage
A group of reviewers who need to give feedback and decisions on a piece of content. Stages are sequential in nature and have a due date. A deliverable may have one or many review stages.
Round
A period of review on a single version of a proof in a review stage.
Supporting files
Files like creative briefs and slide decks that provide more context about a project to keep all stakeholders, project participants, etc. aligned.
Timeline
A bird's-eye view of a project that gives insight about what’s happening with it, including what's on track, what's falling behind, and anything that needs attention.
Workflow
The process a deliverable goes through as it is edited, reviewed, and updated.
Workgroup
Team of people who can either submit a work request form or review and approve request forms.
Work request form
A way for a creative team's customers (internal or external) to request new content projects be created, undertaken, etc.
Acquia DAM (Widen)