Currently, reports contain data on asset downloads, logins, searches, shares, collection shares, uploads, some types of views, and portal page views. More report types will be released over the coming months.
To create a report:
Click Reports on the Insights Dashboards page.
Select Create report.
Enter a name for your report.
Select a report type.
Select a date range.
Add filters to refine the data included in the report. This step is optional.
Click Create report.
Once a report is created, anyone with the Access Insights permission can view it from the Reports page.
Report types
The following 12 report types are available in Insights:
The Collection shares report type provides data on how collections are shared across your organization. It shows collection sharing patterns, frequencies, and recipient information over time. You can access up to 3 years of historical data for collection shares.
Embed views are views that happen from embed links, embed codes, and legacy share links.
Portal page views reports show the number of times each portal page was viewed. You can group results by Portal name to identify your top performing portals. Portal page views reporting provides access to up to 3 years of data across all your portals.
The share report type provides data on the number of times “an order” of assets is shared via email. This report is specifically for tracking "Order Shares." For example, if you share one asset with your coworker and then later select five assets at once and share them with another coworker, this would be two share events in Insights. To see the number of individual assets shared during each event, export the report. It will include a column showing this data.
Admins can now find out which collections are being shared frequently or infrequently.
Note that Share as collection and share link views are not captured in the share report type.
Date ranges
By default, the last 30 days are selected when you create a report; you can select from a number of different dynamic date range options or select a custom, static date range. Dynamic date ranges will always show the last number of days from the day you access a report. For example, last 30 days will show January 1-30 if you access it on January 31. It will show January 16-February 15 if you access it on February 16.
Date range
Description
Yesterday
Data for yesterday
Last 7 days
Data for the previous seven days, ending with yesterday
Last 30 days
Data for the previous 30 days, ending with yesterday
Last 60 days
Data for the previous 60 days, ending with yesterday
Last 90 days
Data for the previous 90 days, ending with yesterday
Last 6 months
Data for the previous 6 whole months, ending with the final day of the last month
Last 12 months
Data for the previous 12 whole months, ending with the final day of the last month
Current month
Data for the first of the month through yesterday
Year to date
Data for January 1 of the current year through yesterday
Custom
Custom data for a custom date range you have selected. For portal page views, up to three years of data, starting from January 1, 2021 and onward, is available in reports. For Collection shares report also provides access to 3 years of data.
Reports data updates
Report data is ingested each day at 00:00 Coordinated Universal Time (UTC). After that, the data gets categorized and processed and shows up in reports in late afternoon the next day. For example, if you’re in the Central time zone and today is February 16, you won’t see data from February 15 in reports until midday on February 16.
Filters
By applying filters to your report, you narrow down what data is included. For example, if you choose image for the file type filter, your report will only include data for assets that are images.
Once an Insights report is created, you can export the data to a CSV or create charts to visualize the data the data. For portal page views, you can group and chart data by portal name to see which portals are most active over a selected period. Charts allow you to group the data so that you can analyze, for example, logins per country, downloads per week, or shares by recipient.
Edit report names
If needed, users with permission can edit report names, date ranges, and filters. Report type cannot be changed.
Select the report from the Reports page to make updates.
Delete reports
When you delete a report, the Export history table will also be deleted along with all past exports of the report.
Currently, reports contain data on asset downloads, logins, searches, shares, collection shares, uploads, some types of views, and portal page views. More report types will be released over the coming months.
To create a report:
Click Reports on the Insights Dashboards page.
Select Create report.
Enter a name for your report.
Select a report type.
Select a date range.
Add filters to refine the data included in the report. This step is optional.
Click Create report.
Once a report is created, anyone with the Access Insights permission can view it from the Reports page.
Report types
The following 12 report types are available in Insights:
The Collection shares report type provides data on how collections are shared across your organization. It shows collection sharing patterns, frequencies, and recipient information over time. You can access up to 3 years of historical data for collection shares.
Embed views are views that happen from embed links, embed codes, and legacy share links.
Portal page views reports show the number of times each portal page was viewed. You can group results by Portal name to identify your top performing portals. Portal page views reporting provides access to up to 3 years of data across all your portals.
The share report type provides data on the number of times “an order” of assets is shared via email. This report is specifically for tracking "Order Shares." For example, if you share one asset with your coworker and then later select five assets at once and share them with another coworker, this would be two share events in Insights. To see the number of individual assets shared during each event, export the report. It will include a column showing this data.
Admins can now find out which collections are being shared frequently or infrequently.
Note that Share as collection and share link views are not captured in the share report type.
Date ranges
By default, the last 30 days are selected when you create a report; you can select from a number of different dynamic date range options or select a custom, static date range. Dynamic date ranges will always show the last number of days from the day you access a report. For example, last 30 days will show January 1-30 if you access it on January 31. It will show January 16-February 15 if you access it on February 16.
Date range
Description
Yesterday
Data for yesterday
Last 7 days
Data for the previous seven days, ending with yesterday
Last 30 days
Data for the previous 30 days, ending with yesterday
Last 60 days
Data for the previous 60 days, ending with yesterday
Last 90 days
Data for the previous 90 days, ending with yesterday
Last 6 months
Data for the previous 6 whole months, ending with the final day of the last month
Last 12 months
Data for the previous 12 whole months, ending with the final day of the last month
Current month
Data for the first of the month through yesterday
Year to date
Data for January 1 of the current year through yesterday
Custom
Custom data for a custom date range you have selected. For portal page views, up to three years of data, starting from January 1, 2021 and onward, is available in reports. For Collection shares report also provides access to 3 years of data.
Reports data updates
Report data is ingested each day at 00:00 Coordinated Universal Time (UTC). After that, the data gets categorized and processed and shows up in reports in late afternoon the next day. For example, if you’re in the Central time zone and today is February 16, you won’t see data from February 15 in reports until midday on February 16.
Filters
By applying filters to your report, you narrow down what data is included. For example, if you choose image for the file type filter, your report will only include data for assets that are images.
Once an Insights report is created, you can export the data to a CSV or create charts to visualize the data the data. For portal page views, you can group and chart data by portal name to see which portals are most active over a selected period. Charts allow you to group the data so that you can analyze, for example, logins per country, downloads per week, or shares by recipient.
Edit report names
If needed, users with permission can edit report names, date ranges, and filters. Report type cannot be changed.
Select the report from the Reports page to make updates.
Delete reports
When you delete a report, the Export history table will also be deleted along with all past exports of the report.
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If this content did not answer your questions, try searching or contacting our support team for further assistance.
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If this content did not answer your questions, try searching or contacting our support team for further assistance.
Acquia DAM (Widen)