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What does each permission mean?

Permissions are associated with user roles and determine a user’s level of interaction with assets in Acquia DAM app. As a DAM admin, you can enable, edit, and disable permissions for a role from the Admin app > Permission Settings > Roles. Select a role, then select Application Permissions.

When setting up roles, you can choose whether or not users can view or order assets that are released, unreleased, or expired, and the conversion formats that are available. You can also set up user permissions and asset group permissions from the Roles page. Admin approval may also be required before users in certain roles download assets in select conversion formats.

Permissions can also be enabled when you're setting up a feature on the Features page.

Definitions for user, the Assets app, and asset group permissions are listed in the tables below. There are separate permissions for the DAM appEntriesInsights, Portals, Templates, and Workflow.

Role templates

When you create roles using role templates, some permissions will be automatically enabled. Permissions that will be automatically enabled are indicated below. Also indicated are permissions that must be enabled by DAM admins and those that cannot be enabled for a role template.

Key

✓= Enabled automatically for the role template
Optional = Must be enabled by DAM admins for the role template
N/A = Cannot be enabled for the role template
* = Fee-based feature
^ = Contact the DAM Customer Support team to enable this feature

 

User permissions
PermissionDefinitionDAM adminUser adminAsset adminGeneral user
Create a New RoleCreate new user roles.Optional N/A N/A
Administrate Registration InfoSelect registration information required from users to complete the site registration process.Optional N/A N/A
Administrate Users Without RolesManage users who have not been assigned a role, including selecting roles and password settings for them.Optional N/A N/A
Administrate EULAsCreate new end-user license agreements or modify existing EULAs, including EULA locations.Optional N/A N/A
Administrate RoleEdit existing roles and the permissions applied to those roles.Optional N/A N/A
Create/Add/Remove Users and Approve Registration Requests for Users in this RoleCreate, add, or remove users from roles and approve registration requests for users assigned to roles.Optional N/A N/A
Edit Account Settings for Users in RoleEdit personal account information for users in roles, including updating their contact information, roles, and account settings.Optional N/A N/A
Edit User Address in RoleEdit user contact information, including names and email addresses, for roles.Optional N/A N/A
Edit User Preferences for Users in RoleEdit users' time zone and View Assets As settings in the Preferences tab of the user settings page. Does not control alert/email preferences or opt-in features in the user avatar dropdown.Optional N/A N/A
Delete Users in RoleDelete users in roles.Optional N/A N/A
Administrate Orders for Users in RoleSearch for, view, and review past orders for both yourself and users in the same role, export order data, and extend or expire orders for users.Optional N/A N/A
Reset Passwords for Users in RoleReset passwords for users.Optional N/A N/A
Change Own PasswordAllow users to update their passwords. N/A
Edit Own AddressAllow users to update their contact information. N/A
Edit Own PreferencesAllow users to update their preferences, including how assets display (i.e., as thumbnails or in a list), their most-used apps, and alert and email notification preferences. N/A
Application permissions: Assets
PermissionDefinitionDAM adminUser adminAsset adminGeneral user
Access AssetsAccess the Assets app in the DAM.Optional
Access Category Search^Browse for assets using categories.Optional
Access Advanced SearchLaunch searches for assets and filter results by date ranges, file formats, and metadata. Save searches and export results.Optional
Access All Assets SearchSearch all the assets you have permission to view.Optional
Access Asset Versions^See previous versions and access, download, and share previous versions.Optional
Access Assets with Empty Required MetadataSee assets with required metadata fields that have not been completed, even if assets have been released.Optional
Access Attached DocumentsView and download documents attached to assets.Optional
Access Multiple Asset SearchAllow users to search for assets using a list of specific criteria, such as filenames or metadata.OptionalOptional
Access Quick Insights DetailSee asset-level data at a glance.OptionalOptional
Send Order Emails to MeAllow users to disable order delivery email notification when sending assets to themselves.OptionalOptional
Access Metadata ImportsUse the metadata importer to update metadata for existing assets and download reports of skipped metadata values.OptionalOptional
Favorite AssetsChoose preferred assets as favorites by selecting the heart icon on search results thumbnails and the Asset Details page.OptionalOptional
Rate AssetsChoose a rating from one to five stars on search results thumbnails and the Asset Details page.OptionalOptional
Create Video Clips^Cut, save, download, and share video clips from full-length videos.OptionalOptional
Comment on AssetsView, make, and reply to public comments.OptionalOptional
Administrate CommentsView all private comments, make public and private comments, reply to comments, and edit and delete comments.OptionalOptional
Upload Attached DocumentsUpload attached documents, such as release or rights management information.OptionalOptional
Administrate Asset CategoriesCreate, view, edit, arrange, and delete asset categories.OptionalOptional
Administrate Asset Upload ProfilesCreate, view, and edit upload profiles.OptionalOptional
Search Download Receipts*^Search for receipts that confirm users have received orders and downloaded assets ordered with a Digimarc watermark.OptionalOptional
Access Archived Assets*^View all assets that have been archived, and search for, download, and share archived assets.OptionalOptional
Administrate Archived Assets*^Set assets to be archived, view all assets that have been archived, and search for, download, and share archived assets.OptionalOptional
Administrate Refine SearchConfigure how the refine search displays, including the order of fields.
Optional
Optional
Administrate Share LinksCreate, edit, and delete share links and embed codes.OptionalOptional
Administrate Spotlight SearchCreate, edit, and save spotlight searches.OptionalOptional
Administrate Attached DocumentsUpload, edit, and delete attached documents, and view the asset(s) documents are attached to.OptionalOptionalOptional
Administrate Deleted AssetsView, delete, or restore assets that have been deleted by users.OptionalOptionalOptional
Administrate Asset Conversion FormatsEdit conversion formats and reorganize how conversion formats display.OptionalOptionalOptional
Administrate Asset Delivery MethodsEdit delivery methods for orders.OptionalOptionalOptional
Administrate Assets without Asset GroupsAssign assets without an asset group to one.OptionalOptionalOptional
Administrate Assets Never OrderedView by asset group assets that have never been ordered.OptionalOptionalOptional
Administrate Global CollectionsMake a personal collection a global collection and view global collections. Remove any global collection and view the Collection Details page.OptionalOptionalOptional
Edit Collection Share PageCreate and edit collection share pages.OptionalOptionalOptional
Access Portals    Access the Portals app in the DAM to view the portals you've created as well as the ones you can view and edit.OptionalOptionalOptional
Administrate all PortalsSee all portals that have been created on your site - including portals users have created - and view, edit, share, duplicate, and delete those portals.


 
Optional
Optional
Optional
Create Asset GroupsCreate asset groups.OptionalOptionalOptional
Export Asset Search ReportsExport data about assets, including asset groups, file formats, and metadata, from search results.OptionalOptionalOptional
Access InsightsView dashboards and reports in the Insights app. OptionalOptionalOptional
Administrate Insights DashboardsCreate and edit dashboards and reports in the Insights app.OptionalOptionalOptional
Export Analytics ReportsExport asset reports, including Quick Insights and Insights reports, and access the Exports page.OptionalOptionalOptional
Export Order ReportsExport information about downloads and orders from the Admin app.OptionalOptionalOptional
Export User ReportsExport information about other users from the Admin app.OptionalOptionalOptional
Access Deleted AssetsSearch for deleted assets by date deleted, deletion type (i.e., deleted or pending delete), filename, or by the asset group assets were in.OptionalOptionalOptional
Access Deleted UsersSearch for deleted users by date deleted or user email address.OptionalOptionalOptional

 

Assets: Asset groups
PermissionDefinitionDAM adminUser adminAsset adminGeneral user
View Active AssetsView active assets in an asset group. Active assets have been released and are approved for use.OptionalOptionalOptional
View Expired AssetsView expired assets in an asset group.OptionalOptionalOptional
View Unreleased AssetsView unreleased assets in an asset group.OptionalOptionalOptional
Access Share Options for Asset GroupAccess and share links and embed codes for assets in an asset group and create your own share links and embed codes.

Users must have the Access Share Options for Asset Group permission enabled for each asset group they have access to.
OptionalOptionalOptional
Order Active AssetsOrder active assets in an asset group.OptionalOptionalOptional
Order Expired AssetsOrder expired assets in an asset group.OptionalOptionalOptional
Order Unreleased AssetsOrder unreleased assets in an asset group.OptionalOptionalOptional
Require Order ApprovalRequire that users receive approval from an admin before they can receive ordered assets. OptionalOptionalOptionalOptional
Administrate Asset GroupEdit, flag, and delete an asset group.OptionalOptionalOptional
Assign Assets into CategoriesAssign assets into categories and remove assets from categories.OptionalOptionalOptional
Edit Assets’ Metadata, Type, and PreviewAdd metadata values, edit metadata and metadata types, add asset versions, and add and remove alternate previews for assets in the asset group.OptionalOptionalOptional
Add AssetsAllow users to add assets they can view to the asset group associated with the permission and add asset versions. Users cannot edit assets unless the Edit Assets' Metadata, Type, and Preview permission is also enabled. With that permission, they can add any asset to the group and edit it.

This permission is not required to allow users to upload assets.

This permission is suggested for asset admins of multiple asset groups.
OptionalOptionalOptional
Remove AssetsAdd asset versions and remove assets from an asset group.OptionalOptionalOptional
Expire AssetsAdd asset versions to an asset group and select an expiration date for assets in an asset group.OptionalOptionalOptional
Release AssetsSet a release date and add asset versions to assets in an asset group.OptionalOptionalOptional
Delete AssetsAdd asset versions and delete assets from an asset group.OptionalOptionalOptional

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