Acquia DAM
What does each permission mean?
Permissions are associated with user roles and determine a user’s level of interaction with assets in Acquia DAM app. As a DAM admin, you can enable, edit, and disable permissions for a role from the Admin app > Permission Settings > Roles. Select a role, then select Application Permissions.
When setting up roles, you can:
Permissions can also be enabled when you are setting up a feature on the Features page.
Definitions for user, the Assets app, and asset group permissions are listed in the tables below. There are separate permissions for the DAM app, Entries, Insights, Portals, Templates, and Workflow.
When you create roles using role templates, some permissions will be automatically enabled. Permissions that will be automatically enabled are indicated below. Also indicated are permissions that must be enabled by DAM admins and those that cannot be enabled for a role template.
✓= Enabled automatically for the role template
Optional = Must be enabled by DAM admins for the role template
N/A = Cannot be enabled for the role template
* = Fee-based feature
^ = Contact the DAM Customer Support team to enable this feature
| User permissions | |||||
|---|---|---|---|---|---|
| Permission | Definition | DAM admin | User admin | Asset admin | General user |
| Create a New Role | Create new user roles. | ✓ | Optional | N/A | N/A |
| Administrate Registration Info | Select registration information required from users to complete the site registration process. | ✓ | Optional | N/A | N/A |
| Administrate Users Without Roles | Manage users who have not been assigned a role, including selecting roles and password settings for them. | ✓ | Optional | N/A | N/A |
| Administrate EULAs | Create new end-user license agreements or modify existing EULAs, including EULA locations. | ✓ | Optional | N/A | |
| Application permissions: Assets | |||||
|---|---|---|---|---|---|
| Permission | Definition | DAM admin | User admin | Asset admin | General user |
| Access Assets | Access the Assets app in the DAM. | ✓ | Optional | ✓ | ✓ |
| Access Category Search^ | Browse for assets using categories. | ✓ | Optional | ✓ | ✓ |
| Access Advanced Search | Launch searches for assets and filter results by date ranges, file formats, and metadata. Save searches and export results. | ✓ | Optional | ✓ | ✓ |
| Access All Assets Search | Search all the assets you have permission to view. | ✓ | Optional | ✓ | ✓ |
| Assets: Asset groups | |||||
|---|---|---|---|---|---|
| Permission | Definition | DAM admin | User admin | Asset admin | General user |
| View Active Assets | View active assets in an asset group. Active assets have been released and are approved for use. | ✓ | Optional | Optional | Optional |
| View Expired Assets | View expired assets in an asset group. | ✓ | Optional | Optional | Optional |
| View Unreleased Assets | View unreleased assets in an asset group. | ✓ | Optional | Optional | Optional |
| Access Share Options for Asset Group | Access and share links and embed codes for assets in an asset group and create your own share links and embed codes. Users must have the Access Share Options for Asset Group permission enabled for each asset group they have access to. | ||||
| Administrate Role | Edit existing roles and the permissions applied to those roles. | ✓ | Optional | N/A | N/A |
| Create/Add/Remove Users and Approve Registration Requests for Users in this Role | Create, add, or remove users from roles and approve registration requests for users assigned to roles. | ✓ | Optional | N/A | N/A |
| Edit Account Settings for Users in Role | Edit personal account information for users in roles, including updating their contact information, roles, and account settings. | ✓ | Optional | N/A | N/A |
| Edit User Address in Role | Edit user contact information, including names and email addresses, for roles. | ✓ | Optional | N/A | N/A |
| Edit User Preferences for Users in Role | Edit users' time zone and View Assets As settings in the Preferences tab of the user settings page. Does not control alert/email preferences or opt-in features in the user avatar dropdown. | ✓ | Optional | N/A | N/A |
| Delete Users in Role | Delete users in roles. | ✓ | Optional | N/A | N/A |
| Administrate Orders for Users in Role | Search for, view, and review past orders for both yourself and users in the same role, export order data, and extend or expire orders for users. | ✓ | Optional | N/A | N/A |
| Reset Passwords for Users in Role | Reset passwords for users. | ✓ | Optional | N/A | N/A |
| Change Own Password | Allow users to update their passwords. | ✓ | ✓ | N/A | ✓ |
| Edit Own Address | Allow users to update their contact information. | ✓ | ✓ | N/A | ✓ |
| Edit Own Preferences | Allow users to update their preferences, including how assets display (i.e., as thumbnails or in a list), their most-used apps, and alert and email notification preferences. | ✓ | ✓ | N/A | ✓ |
| Access Asset Versions^ |
| See previous versions and access, download, and share previous versions. |
| ✓ |
| Optional |
| ✓ |
| ✓ |
| Access Assets with Empty Required Metadata | See assets with required metadata fields that have not been completed, even if assets have been released. | ✓ | Optional | ✓ | ✓ |
| Access Attached Documents | View and download documents attached to assets. | ✓ | Optional | ✓ | ✓ |
| Access Multiple Asset Search | Allow users to search for assets using a list of specific criteria, such as filenames or metadata. | ✓ | Optional | ✓ | Optional |
| Access Quick Insights Detail | See asset-level data at a glance. | ✓ | Optional | ✓ | Optional |
| Send Order Emails to Me | Allow users to disable order delivery email notification when sending assets to themselves. | ✓ | Optional | ✓ | Optional |
| Access Metadata Imports | Use the metadata importer to update metadata for existing assets and download reports of skipped metadata values. | ✓ | Optional | ✓ | Optional |
| Favorite Assets | Choose preferred assets as favorites by selecting the heart icon on search results thumbnails and the Asset Details page. | ✓ | Optional | ✓ | Optional |
| Rate Assets | Choose a rating from one to five stars on search results thumbnails and the Asset Details page. | ✓ | Optional | ✓ | Optional |
| Create Video Clips^ | Cut, save, download, and share video clips from full-length videos. | ✓ | Optional | ✓ | Optional |
| Comment on Assets | View, make, and reply to public comments. | ✓ | Optional | ✓ | Optional |
| Administrate Comments | View all private comments, make public and private comments, reply to comments, and edit and delete comments. | ✓ | Optional | ✓ | Optional |
| Upload Attached Documents | Upload attached documents, such as release or rights management information. | ✓ | Optional | ✓ | Optional |
| Administrate Asset Categories | Create, view, edit, arrange, and delete asset categories. | ✓ | Optional | ✓ | Optional |
| Administrate Asset Upload Profiles | Create, view, and edit upload profiles. | ✓ | Optional | ✓ | Optional |
| Search Download Receipts*^ | Search for receipts that confirm users have received orders and downloaded assets ordered with a Digimarc watermark. | ✓ | Optional | ✓ | Optional |
| Access Archived Assets*^ | View all assets that have been archived, and search for, download, and share archived assets. | ✓ | Optional | ✓ | Optional |
| Administrate Archived Assets*^ | Set assets to be archived, view all assets that have been archived, and search for, download, and share archived assets. | ✓ | Optional | ✓ | Optional |
| Administrate Refine Search | Configure how the refine search displays, including the order of fields. | ✓ | Optional | ✓ | Optional |
| Administrate Share Links | Create, edit, and delete share links and embed codes. | ✓ | Optional | ✓ | Optional |
| Administrate Spotlight Search | Create, edit, and save spotlight searches. | ✓ | Optional | ✓ | Optional |
| Administrate Attached Documents | Upload, edit, and delete attached documents, and view the asset(s) documents are attached to. | ✓ | Optional | Optional | Optional |
| Administrate Deleted Assets | View, delete, or restore assets that have been deleted by users. | ✓ | Optional | Optional | Optional |
| Administrate Asset Conversion Formats | Edit conversion formats and reorganize how conversion formats display. | ✓ | Optional | Optional | Optional |
| Administrate Asset Delivery Methods | Edit delivery methods for orders. | ✓ | Optional | Optional | Optional |
| Administrate Assets without Asset Groups | Assign assets without an asset group to one. | ✓ | Optional | Optional | Optional |
| Administrate Assets Never Ordered | View by asset group assets that have never been ordered. | ✓ | Optional | Optional | Optional |
| Administrate Global Collections | Make a personal collection a global collection and view global collections. Remove any global collection and view the Collection Details page. | ✓ | Optional | Optional | Optional |
| Edit Collection Share Page | Create and edit collection share pages. | ✓ | Optional | Optional | Optional |
| Access Portals | Access the Portals app in the DAM to view the portals you've created as well as the ones you can view and edit. | ✓ | Optional | Optional | Optional |
| Administrate all Portals | See all portals that have been created on your site - including portals users have created - and view, edit, share, duplicate, and delete those portals. | ✓ | Optional | Optional | Optional |
| Create Asset Groups | Create asset groups. | ✓ | Optional | Optional | Optional |
| Export Asset Search Reports | Export data about assets, including asset groups, file formats, and metadata, from search results. | ✓ | Optional | Optional | Optional |
| Access Insights | View dashboards and reports in the Insights app. | ✓ | Optional | Optional | Optional |
| Administrate Insights Dashboards | Create and edit dashboards and reports in the Insights app. | ✓ | Optional | Optional | Optional |
| Export Analytics Reports | Export asset reports, including Quick Insights and Insights reports, and access the Exports page. | ✓ | Optional | Optional | Optional |
| Export Order Reports | Export information about downloads and orders from the Admin app. | ✓ | Optional | Optional | Optional |
| Export User Reports | Export information about other users from the Admin app. | ✓ | Optional | Optional | Optional |
| Access Deleted Assets | Search for deleted assets by date deleted, deletion type (i.e., deleted or pending delete), filename, or by the asset group assets were in. | ✓ | Optional | Optional | Optional |
| Access Deleted Users | Search for deleted users by date deleted or user email address. | ✓ | Optional | Optional | Optional |
| Optional |
| Optional |
| Optional |
| Order Active Assets | Order active assets in an asset group. | ✓ | Optional | Optional | Optional |
| Order Expired Assets | Order expired assets in an asset group. | ✓ | Optional | Optional | Optional |
| Order Unreleased Assets | Order unreleased assets in an asset group. | ✓ | Optional | Optional | Optional |
| Require Order Approval | Require that users receive approval from an admin before they can receive ordered assets. | Optional | Optional | Optional | Optional |
| Administrate Asset Group | Edit, flag, and delete an asset group. | ✓ | Optional | Optional | Optional |
| Assign Assets into Categories | Assign assets into categories and remove assets from categories. | ✓ | Optional | Optional | Optional |
| Edit Assets’ Metadata, Type, and Preview | Add metadata values, edit metadata and metadata types, add asset versions, and add and remove alternate previews for assets in the asset group. | ✓ | Optional | Optional | Optional |
| Add Assets | Allow users to add assets they can view to the asset group associated with the permission and add asset versions. Users cannot edit assets unless the Edit Assets' Metadata, Type, and Preview permission is also enabled. With that permission, they can add any asset to the group and edit it. This permission is not required to allow users to upload assets. This permission is suggested for asset admins of multiple asset groups. | ✓ | Optional | Optional | Optional |
| Remove Assets | Add asset versions and remove assets from an asset group. | ✓ | Optional | Optional | Optional |
| Expire Assets | Add asset versions to an asset group and select an expiration date for assets in an asset group. | ✓ | Optional | Optional | Optional |
| Release Assets | Set a release date and add asset versions to assets in an asset group. | ✓ | Optional | Optional | Optional |
| Delete Assets | Add asset versions and delete assets from an asset group. | ✓ | Optional | Optional | Optional |
If this content did not answer your questions, try searching or contacting our support team for further assistance.
| Administrate Role | Edit existing roles and the permissions applied to those roles. | ✓ | Optional | N/A | N/A |
| Create/Add/Remove Users and Approve Registration Requests for Users in this Role | Create, add, or remove users from roles and approve registration requests for users assigned to roles. | ✓ | Optional | N/A | N/A |
| Edit Account Settings for Users in Role | Edit personal account information for users in roles, including updating their contact information, roles, and account settings. | ✓ | Optional | N/A | N/A |
| Edit User Address in Role | Edit user contact information, including names and email addresses, for roles. | ✓ | Optional | N/A | N/A |
| Edit User Preferences for Users in Role | Edit users' time zone and View Assets As settings in the Preferences tab of the user settings page. Does not control alert/email preferences or opt-in features in the user avatar dropdown. | ✓ | Optional | N/A | N/A |
| Delete Users in Role | Delete users in roles. | ✓ | Optional | N/A | N/A |
| Administrate Orders for Users in Role | Search for, view, and review past orders for both yourself and users in the same role, export order data, and extend or expire orders for users. | ✓ | Optional | N/A | N/A |
| Reset Passwords for Users in Role | Reset passwords for users. | ✓ | Optional | N/A | N/A |
| Change Own Password | Allow users to update their passwords. | ✓ | ✓ | N/A | ✓ |
| Edit Own Address | Allow users to update their contact information. | ✓ | ✓ | N/A | ✓ |
| Edit Own Preferences | Allow users to update their preferences, including how assets display (i.e., as thumbnails or in a list), their most-used apps, and alert and email notification preferences. | ✓ | ✓ | N/A | ✓ |
| Access Asset Versions^ |
| See previous versions and access, download, and share previous versions. |
| ✓ |
| Optional |
| ✓ |
| ✓ |
| Access Assets with Empty Required Metadata | See assets with required metadata fields that have not been completed, even if assets have been released. | ✓ | Optional | ✓ | ✓ |
| Access Attached Documents | View and download documents attached to assets. | ✓ | Optional | ✓ | ✓ |
| Access Multiple Asset Search | Allow users to search for assets using a list of specific criteria, such as filenames or metadata. | ✓ | Optional | ✓ | Optional |
| Access Quick Insights Detail | See asset-level data at a glance. | ✓ | Optional | ✓ | Optional |
| Send Order Emails to Me | Allow users to disable order delivery email notification when sending assets to themselves. | ✓ | Optional | ✓ | Optional |
| Access Metadata Imports | Use the metadata importer to update metadata for existing assets and download reports of skipped metadata values. | ✓ | Optional | ✓ | Optional |
| Favorite Assets | Choose preferred assets as favorites by selecting the heart icon on search results thumbnails and the Asset Details page. | ✓ | Optional | ✓ | Optional |
| Rate Assets | Choose a rating from one to five stars on search results thumbnails and the Asset Details page. | ✓ | Optional | ✓ | Optional |
| Create Video Clips^ | Cut, save, download, and share video clips from full-length videos. | ✓ | Optional | ✓ | Optional |
| Comment on Assets | View, make, and reply to public comments. | ✓ | Optional | ✓ | Optional |
| Administrate Comments | View all private comments, make public and private comments, reply to comments, and edit and delete comments. | ✓ | Optional | ✓ | Optional |
| Upload Attached Documents | Upload attached documents, such as release or rights management information. | ✓ | Optional | ✓ | Optional |
| Administrate Asset Categories | Create, view, edit, arrange, and delete asset categories. | ✓ | Optional | ✓ | Optional |
| Administrate Asset Upload Profiles | Create, view, and edit upload profiles. | ✓ | Optional | ✓ | Optional |
| Search Download Receipts*^ | Search for receipts that confirm users have received orders and downloaded assets ordered with a Digimarc watermark. | ✓ | Optional | ✓ | Optional |
| Access Archived Assets*^ | View all assets that have been archived, and search for, download, and share archived assets. | ✓ | Optional | ✓ | Optional |
| Administrate Archived Assets*^ | Set assets to be archived, view all assets that have been archived, and search for, download, and share archived assets. | ✓ | Optional | ✓ | Optional |
| Administrate Refine Search | Configure how the refine search displays, including the order of fields. | ✓ | Optional | ✓ | Optional |
| Administrate Share Links | Create, edit, and delete share links and embed codes. | ✓ | Optional | ✓ | Optional |
| Administrate Spotlight Search | Create, edit, and save spotlight searches. | ✓ | Optional | ✓ | Optional |
| Administrate Attached Documents | Upload, edit, and delete attached documents, and view the asset(s) documents are attached to. | ✓ | Optional | Optional | Optional |
| Administrate Deleted Assets | View, delete, or restore assets that have been deleted by users. | ✓ | Optional | Optional | Optional |
| Administrate Asset Conversion Formats | Edit conversion formats and reorganize how conversion formats display. | ✓ | Optional | Optional | Optional |
| Administrate Asset Delivery Methods | Edit delivery methods for orders. | ✓ | Optional | Optional | Optional |
| Administrate Assets without Asset Groups | Assign assets without an asset group to one. | ✓ | Optional | Optional | Optional |
| Administrate Assets Never Ordered | View by asset group assets that have never been ordered. | ✓ | Optional | Optional | Optional |
| Administrate Global Collections | Make a personal collection a global collection and view global collections. Remove any global collection and view the Collection Details page. | ✓ | Optional | Optional | Optional |
| Edit Collection Share Page | Create and edit collection share pages. | ✓ | Optional | Optional | Optional |
| Access Portals | Access the Portals app in the DAM to view the portals you've created as well as the ones you can view and edit. | ✓ | Optional | Optional | Optional |
| Administrate all Portals | See all portals that have been created on your site - including portals users have created - and view, edit, share, duplicate, and delete those portals. | ✓ | Optional | Optional | Optional |
| Create Asset Groups | Create asset groups. | ✓ | Optional | Optional | Optional |
| Export Asset Search Reports | Export data about assets, including asset groups, file formats, and metadata, from search results. | ✓ | Optional | Optional | Optional |
| Access Insights | View dashboards and reports in the Insights app. | ✓ | Optional | Optional | Optional |
| Administrate Insights Dashboards | Create and edit dashboards and reports in the Insights app. | ✓ | Optional | Optional | Optional |
| Export Analytics Reports | Export asset reports, including Quick Insights and Insights reports, and access the Exports page. | ✓ | Optional | Optional | Optional |
| Export Order Reports | Export information about downloads and orders from the Admin app. | ✓ | Optional | Optional | Optional |
| Export User Reports | Export information about other users from the Admin app. | ✓ | Optional | Optional | Optional |
| Access Deleted Assets | Search for deleted assets by date deleted, deletion type (i.e., deleted or pending delete), filename, or by the asset group assets were in. | ✓ | Optional | Optional | Optional |
| Access Deleted Users | Search for deleted users by date deleted or user email address. | ✓ | Optional | Optional | Optional |
| Optional |
| Optional |
| Optional |
| Order Active Assets | Order active assets in an asset group. | ✓ | Optional | Optional | Optional |
| Order Expired Assets | Order expired assets in an asset group. | ✓ | Optional | Optional | Optional |
| Order Unreleased Assets | Order unreleased assets in an asset group. | ✓ | Optional | Optional | Optional |
| Require Order Approval | Require that users receive approval from an admin before they can receive ordered assets. | Optional | Optional | Optional | Optional |
| Administrate Asset Group | Edit, flag, and delete an asset group. | ✓ | Optional | Optional | Optional |
| Assign Assets into Categories | Assign assets into categories and remove assets from categories. | ✓ | Optional | Optional | Optional |
| Edit Assets’ Metadata, Type, and Preview | Add metadata values, edit metadata and metadata types, add asset versions, and add and remove alternate previews for assets in the asset group. | ✓ | Optional | Optional | Optional |
| Add Assets | Allow users to add assets they can view to the asset group associated with the permission and add asset versions. Users cannot edit assets unless the Edit Assets' Metadata, Type, and Preview permission is also enabled. With that permission, they can add any asset to the group and edit it. This permission is not required to allow users to upload assets. This permission is suggested for asset admins of multiple asset groups. | ✓ | Optional | Optional | Optional |
| Remove Assets | Add asset versions and remove assets from an asset group. | ✓ | Optional | Optional | Optional |
| Expire Assets | Add asset versions to an asset group and select an expiration date for assets in an asset group. | ✓ | Optional | Optional | Optional |
| Release Assets | Set a release date and add asset versions to assets in an asset group. | ✓ | Optional | Optional | Optional |
| Delete Assets | Add asset versions and delete assets from an asset group. | ✓ | Optional | Optional | Optional |
If this content did not answer your questions, try searching or contacting our support team for further assistance.
Acquia DAM