When you create Insights reports, you can add filters to narrow results in the report. For portal page views reports, the default date range is the last 30 days, but you can filter up to 3 years of data.

The filters available for reports on downloads are asset group, category, city, collections, country, file format, file type, intended use, metadata type, portal, source, state or region, user, and user role.

The filters available for reports on logins are city, country, login type, state or region, user, and user role.

The filters available for reports on searches are city, country, search category, source, search name, search result count, search type, state or region, user, and user role.

The filters available for reports on shares are city, country, shared by, share recipient, and state or region.

The filters available for reports on collection shares are country, share recipient, shared by, state/region and date range (up to 3 years).

The filters available for reports on uploads are asset group, category, city, collection, country, file format, file type, metadata type, state or region, upload profile, upload source, user, and user role.

The filters available for asset views are asset group, category, city, collection, country, file format, file type, metadata type, source, state or region, user, and user role.

The filters available for embed views are asset group, category, city, collection, country, embed link creator, embed link creator role, file format, file type, metadata type, source, and state/region.

The filters available for reports on portal page views are portal name, portal URL, and date range (default is last 30 days, upto 3 years)

These filters allow you to analyze portal traffic across all or specific portals and timeframes.

Applying filter types and values

For most filters, you can select one or multiple values from a list of options.

When you select multiple values for a single filter, OR logic is applied. For example, if you choose image and video for the file type filter, your report will include data for assets that are images or videos. 
 

When you combine multiple filter types, AND logic is applied and both criteria must be met. For example, if you choose image for the file type filter and portals for the source filter, your report will include data for assets that are images in portals. 
 

For the search result count filter, you select from three operators – equals, greater than, and less than – and enter a numeric value. This filter can be used to find out which search terms return no results (select Equals and enter 0) or search terms that return too many results (select Greater than and enter a large value like 1,000). 

Note that it is possible to select filter values, like PDFs, even if there are none in your DAM yet. In this scenario, your report would return zero results and no data. 

Once an Insights report is created, you can view data in charts and export the data.

What filters can I apply in Insights reports?

When you create Insights reports, you can add filters to narrow results in the report. For portal page views reports, the default date range is the last 30 days, but you can filter up to 3 years of data.

 

The filters available for reports on downloads are asset group, category, city, collections, country, file format, file type, intended use, metadata type, portal, source, state or region, user, and user role.

The filters available for reports on logins are city, country, login type, state or region, user, and user role.

The filters available for reports on searches are city, country, search category, source, search name, search result count, search type, state or region, user, and user role.

The filters available for reports on shares are city, country, shared by, share recipient, and state or region.

The filters available for reports on collection shares are country, share recipient, shared by, state/region and date range (up to 3 years).

The filters available for reports on uploads are asset group, category, city, collection, country, file format, file type, metadata type, state or region, upload profile, upload source, user, and user role.

The filters available for asset views are asset group, category, city, collection, country, file format, file type, metadata type, source, state or region, user, and user role.

The filters available for embed views are asset group, category, city, collection, country, embed link creator, embed link creator role, file format, file type, metadata type, source, and state/region.

The filters available for reports on portal page views are portal name, portal URL, and date range (default is last 30 days, upto 3 years)

These filters allow you to analyze portal traffic across all or specific portals and timeframes.

Filter	Description
Asset group	Asset group you have permission to view. For example, Marketing or Sales. Note that your report and the asset group filters you apply will be viewable by any Insights user, regardless of their asset group permissions.
Category	Non-deleted categories in DAM, which are listed alphabetically with a flattened hierarchy for selection. Multiple categories can be selected using the OR logic to refine report results.
City	City where event data occurred in the last three years. For example, Memphis or Hong Kong.
Collection	Global collection in DAM.  Note that it can take up to one day for data to update after you add or remove assets from collections.
Country	Country where event data occurred in the last three years. For example, India or Canada.
File format	Any supported file format in the DAM. For example, PDF or WebP.
File type	Any supported file type in the DAM. For example, document or images.

Applying filter types and values

For most filters, you can select one or multiple values from a list of options.

When you select multiple values for a single filter, OR logic is applied. For example, if you choose image and video for the file type filter, your report will include data for assets that are images or videos. 
 

When you combine multiple filter types, AND logic is applied and both criteria must be met. For example, if you choose image for the file type filter and portals for the source filter, your report will include data for assets that are images in portals. 
 

For the search result count filter, you select from three operators – equals, greater than, and less than – and enter a numeric value. This filter can be used to find out which search terms return no results (select Equals and enter 0) or search terms that return too many results (select Greater than and enter a large value like 1,000). 

Note that it is possible to select filter values, like PDFs, even if there are none in your DAM yet. In this scenario, your report would return zero results and no data. 

Once an Insights report is created, you can view data in charts and export the data.