Every asset in your Acquia DAM is assigned one metadata type during the upload process. The metadata type determines the combination of metadata fields available. Metadata fields and dependent metadata fields assist users in searching for assets in your site.
You can create metadata fields, editing existing fields, and choose to have fields display in the refine search so users with permission for an asset group can quickly find what they're looking for. Metadata fields can also be required, meaning certain users can't view those assets until the required fields are completed.
Access to view and edit metadata is based on permissions. Enable the Edit Assets' Metadata, Type and Preview for the asset group for users to view and edit metadata, metadata types, and previews.
Metadata types are created before metadata fields. To create metadata fields:
After you've created a metadata field, you'll see additional settings to configure for the field. Configure permissions for editing or for how users can see the field when searching. Fields are permissioned based on a user's role, not on the metadata type.
To configure field settings:
If your site has dependent fields for dropdowns, click Edit to create list values that display as dependencies.
If there's been a change to your metadata, the fields can be edited. To edit metadata fields:
To see all of your available metadata fields easily, you can reorganize the order in which they are displayed by dragging and dropping the gray bar with the field name into the preferred order. Original metadata fields you've selected as dependent fields can also be reordered by dragging and dropping so they appear after the parent fields.
Note that this reordering only affects the Asset Details and Batch Edit pages. Other places where metadata fields are listed, such as the Refine Search area, may not reflect this order.
DAM admins can remove metadata fields from metadata types but are unable to delete a field permanently from the site. To permanently delete a field, contact DAM Customer Support. Default metadata fields that cannot be deleted are description, Original Filepath, image type, year, and usage rights.
To remove a metadata field from a metadata type:
If you do want a metadata field to be deleted, complete these steps before submitting your case to the support team:
With permission, users can see assets with empty required metadata. You can enable the Access Assets with Empty Required Metadata permission for users to see assets that have metadata fields that aren't completed even if assets have been released.
As an admin, you can see assets with empty required metadata through an admin task alert in your user profile or in the Asset-Related Tasks queue on the Admin dashboard. In the alert, click Assets w/ Empty Required Fields. On the Admin dashboard, click the Assets With Empty Required Metadata queue. Click View for the corresponding asset group to see assets without required metadata, then click an asset's thumbnail to complete the required metadata.
If this content did not answer your questions, try searching or contacting our support team for further assistance.
Thu May 15 2025 11:00:36 GMT+0000 (Coordinated Universal Time)