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As an admin, what alerts or email notifications can I get?

To keep track of all the activity happening in your site, you can choose to receive alerts and email notifications for user- and asset-related administrative tasks. When there's activity that needs your attention, you'll be notified in the app, or you can receive an email about it. If you'd like, select to receive both emails and alerts.

Users can choose to receive their own alerts and emails.

A list with the type and number of alerts displays from the bell icon by your user profile. Select the alert type to see more about the activity.

 

 

If you prefer to receive email notifications, you can receive those when updates are made. Emails include a message about the purpose of the notification and a link that will take you to the appropriate page in the Acquia DAM.

Note that when you read notifications within your site, you will not receive email notifications for those assets.

Learn more about notifications you can receive in the Admin Notification Preferences video in Acquia Academy.

 

Customize notification preferences

Choose which notifications you receive and how you receive them from your user settings in your user profile.

 

 

To customize notification preferences:

  1. Select Preferences.
  2. Check the type of notification you want to receive (either alerts, emails, or both) for watched assets, the DAM, and any export-related tasks.
  3. Select Update.
 

 

Admin notifications

As a DAM admin, you can choose to receive both general notifications that users can get and notifications for user- and asset-related tasks. Choose user- and asset-related task notifications under Admin Notification Preferences.

 

 
  • Track Pending Registration Requests: A new user has submitted a registration request for your site.
  • Track Users Without Roles: There are new users without assigned roles.
  • Track Expired and Expiring Users: There are new users that will expire within seven days.
  • Track Unapproved Orders: Orders have been submitted that require admin approval.
  • Track Assets Pending Delete: There are assets that could be deleted.
  • Track Assets Without Categories: There are assets without categories.
  • Track Unreleased Assets: There are new, unreleased assets.
    • To receive emails about unreleased assets, you must be able to review uploads for the upload profile and have permission for the asset group to which the upload profile is connected.
    • Track new assets: To also be notified when new assets that have been released are uploaded, select the Track New Assets notification under General Notification Preferences.
  • Track Expired Assets: There are recently expired assets in asset groups that will expire within seven days.
  • Track Assets with Empty Required Metadata: There are new assets with empty required metadata fields.
  • Track Conflicted Assets: There are new conflicted assets.
  • Track Lost Assets: There are new assets that haven't been assigned asset groups.

 

Email notification frequencies

Emails are sent to you at different times when activities occur in your site. The table below outlines the frequency of emails for site activities.

 
FrequencyActivity
Immediate notificationAssets are published to social networks
Exports are ready to download
New comments are added
New registration requests
Order approval is required
Notification every 30 minutesAssets with empty required metadata
New assets are uploaded
Unreleased assets
Daily notification (sent at midnight)Conflicted assets
Expiring embed codes
Watched assets are updated
Weekly notification (sent every Sunday)Assets without categories
Expired assets
Expiring assets (only expiring watched assets)
Expiring users
Lost assets
Pending delete assets
Users without roles

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