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Preparing for asset upload

Use the following steps to prepare for asset upload:

  1. Develop a clear plan for your digital asset migration:
  • Identify the team responsible for asset selection.
  • Establish a timeline for file collection.
  • Create a centralized storage location for all project files.
  1. Perform a comprehensive asset audit to determine inventory and scope:
  • Establish the timeframe for asset collection. It is recommended to include assets from the past twelve to eighteen months.
  • Locate assets across multiple platforms:
    • Shared servers
    • Computer hard drives
    • Cloud storage such as Dropbox or Box
    • FTP sites
    • External hard drives
  1. Prioritize assets strategically:
  • Identify and prioritize files that are frequently accessed.
  • Prioritize assets required for upcoming projects such as trade shows and brand guidelines.
  • For collections exceeding three thousand assets, consider implementing a phased upload strategy.
  • Prioritize assets used across multiple teams.
  1. Prepare assets and eliminate duplicates:
  • Identify and remove files with different names but identical content.
  • Eliminate multiple versions of the same file, retain only the latest one.
  • Remove identical files in different locations.
  • Rename file batches with meaningful and consistent names.
  • Locate and upload the versions with the highest resolution.
  • Compress large folders only if necessary, before uploads.

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