Use the following steps to prepare for asset upload:

• Develop a clear plan for your digital asset migration:

• Identify the team responsible for asset selection.
• Establish a timeline for file collection.
• Create a centralized storage location for all project files.

• Perform a comprehensive asset audit to determine inventory and scope:

• Establish the timeframe for asset collection. It is recommended to include assets from the past twelve to eighteen months.
• Locate assets across multiple platforms:
  • Shared servers
  • Computer hard drives
  • Cloud storage such as Dropbox or Box
  • FTP sites
  • External hard drives

• Prioritize assets strategically:

• Identify and prioritize files that are frequently accessed.
• Prioritize assets required for upcoming projects such as trade shows and brand guidelines.
• For collections exceeding three thousand assets, consider implementing a phased upload strategy.
• Prioritize assets used across multiple teams.

• Prepare assets and eliminate duplicates:

• Identify and remove files with different names but identical content.
• Eliminate multiple versions of the same file, retain only the latest one.
• Remove identical files in different locations.
• Rename file batches with meaningful and consistent names.
• Locate and upload the versions with the highest resolution.
• Compress large folders only if necessary, before uploads.

Preparing for asset upload