The task automation native Integration streamlines asset management in Acquia DAM. It automates tasks such as updating metadata, assigning asset groups, and modifying release or expiration dates.

Key features¶

The task automation native integration offers several key features to enhance your asset management processes:

• Metadata management: Populate values in metadata fields consistently and accurately.
• Asset group assignment: Assign asset groups based on predefined criteria to ensure proper alignment of permissions.
• Date management: Modify release and expiration dates without manual intervention.

How it works¶

The integration automates workflows through a system of triggers and actions, operating without user intervention:

• Triggers: Events such as new asset uploads or edits that initiate the automated process.
• Actions: Responses such as updates to metadata or asset group assignments are executed seamlessly in the background.

Use cases¶

Below are practical applications of the task automation native integration:

• Assigning Asset Groups for Expired Assets: The integration reassigns expired assets to an Archive group, which restricts access for general users. This process occurs daily at 12 a.m. CT.
• Storing Original Filenames: Capture and transform original filenames upon upload to align them with your standard naming conventions.

Technical considerations¶

When implementing the integration, consider the following technical aspects:

• Permissions: Set permissions correctly to avoid unauthorized access.
• API limitations: Integration functionality is confined to the capabilities of the DAM public API.
• Background operation: The integration operates without requiring additional user interface components.

To implement the task automation native integration, contact your account representative to request integration setup.